Administrator & Marketing Assistant

Architecture Social; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading architectural practice in London is seeking an experienced Administrator & Marketing Assistant. This role involves office administration, supporting marketing and bid activities, and requires strong communication skills and proficiency in Microsoft Office. Ideal candidates will have experience in a creative environment and a proactive approach to team support.

Qualifications

• Proven experience in administration within a creative or professional services environment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Working knowledge of Adobe InDesign or willingness to learn.

Responsibilities

• Act as the first point of contact for the London office, managing calls and operations.
• Assist in managing the bid and tender process including compiling proposals.
• Support project leads with timesheet reporting and invoicing processes.

Skills

Administration

Communication

Microsoft Office

Adobe InDesign

Job description

Administrator & Marketing Assistant

A leading UK-based architectural practice, renowned for designing innovative and evidence-based healthcare environments, is seeking an experienced Administrator & Marketing Assistant to join its London studio. This is a key support role focused on keeping the studio running smoothly while contributing to marketing and bid activities.

Key Responsibilities

Office Administration

• Act as the first point of contact for the London office, managing calls, messages, and general day-to-day operations.
• Oversee office maintenance, supplies, and coordination of travel and accommodation bookings.
• Manage internal administrative systems including timesheets, holiday bookings, and project setup through Rapport.
• Support project leads and accounts teams with timesheet reporting and invoicing processes.
• Coordinate recruitment processes and onboarding of new staff.
• Assist with HR-related tasks including inductions and documentation.
• Support the preparation and delivery of internal audits and accreditations (e.g. ISO9001, ISO14001).
• Manage documentation renewals (Constructionline, CHAS, RIBA, Cyber Essentials, etc.).
• Help organise social events and team activities.

Marketing & Bids

• Assist in managing the bid and tender process including compiling and submitting proposals.
• Produce and update bid documents using InDesign and Word, including CVs, project sheets, and organograms.
• Maintain and update marketing collateral and project information.
• Support the creation of newsletters and marketing campaigns in collaboration with the Office Manager and Head of Marketing.

General Responsibilities

• Follow company policies and procedures including Health & Safety and Quality Management Systems.
• Accurately record time spent on tasks using weekly timesheets.

Candidate Requirements

• Proven experience in administration, ideally within a creative, architectural, or professional services environment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Working knowledge of Adobe InDesign or willingness to learn.
• Strong communication skills, both verbal and written.
• Ability to manage multiple priorities, work independently, and maintain discretion with confidential information.
• A proactive and collaborative approach to supporting a team-oriented environment.

Candidates must have the right to work in the UK. This is an office-based role located in central London.