Editorial Production Assistant

BMJ; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Join a forward-thinking organization as an Editorial Production Assistant, where you will play a crucial role in the submission and peer review process of a leading international journal. This position offers the chance to collaborate with editors and authors, manage submissions, and contribute to improving workflows. With a commitment to creating a healthier world, this innovative firm provides flexible working options, generous benefits, and a supportive environment for professional growth. If you are organized, efficient, and passionate about publishing, this opportunity is perfect for you.

Benefits

Remote-first work

Onsite gym discounts

Generous pension contributions

Dental and travel insurance discounts

Life assurance and income protection

Gym memberships

Retail and leisure discounts

Qualifications

• 1+ year experience in a publishing office, ideally STM.
• Experience with journal submission systems preferred.

Responsibilities

• Support authors during submission and manage journal inbox.
• Liaise with authors and editors regarding guidelines and policies.

Skills

Publishing Office Experience

Journal Submission Systems

Google Workspace

Peer Review Process Assistance

Tools

Scholar One

Job description

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Job Title: Editorial Production Assistant

Contract: Permanent (full-time)

Location: London (Hybrid)

Application Closing Date: Sunday 4th May 2025

The BMJ is seeking a dynamic, efficient, and highly organized individual to join as an Editorial Production Assistant. This role offers an excellent opportunity to collaborate with editors, authors, and reviewers, supporting the submission and peer review process of a leading international journal.

As part of the Publishing Services team, you will be the main contact for queries from authors, reviewers, and editors. You will manage the journal’s inbox and oversee daily tasks within the submission system, working closely with editors to ensure efficient manuscript processing. The role also involves developing and improving journal workflows and contributing to various projects across the organization.

Responsibilities

1. Provide support to authors during submission, guiding them through the process.
2. Update section and technical editors on article progress and follow up proactively with authors and reviewers.
3. Support editors by attending meetings, sending commissioning emails, organizing manuscripts in the submission system, and producing reports.
4. Liaise with authors and editors regarding guidelines, deadlines, conflicts of interest, appeals, Open Access payments, and policy queries.
5. Collaborate on Scholar One system updates, internal processes, and improvements.
6. Oversee posting of prepublication history files on bmj.com.
7. Manage the journal’s reviewer remuneration initiative.
8. Coordinate with the transfers team and authors to transfer rejected manuscripts to suitable BMJ journals.

Skills, Experience & Qualifications

1. At least 1 year of experience in a publishing office, ideally STM.
2. Experience with journal submission systems, preferably Scholar One.
3. Knowledge of Google Workspace is beneficial but not essential.
4. Experience handling queries from authors and editors, and assisting with peer review processes.

Why work for us

Help us create a healthier world. We are a global healthcare knowledge provider, publishing The BMJ and over 70 specialty journals. We offer digital tools to address healthcare challenges worldwide. Learn more about us here.

Flexible Work and Perks

• Remote-first work, core hours, 9-day fortnight
• Onsite gym discounts and fitness classes
• Generous pension contributions up to 12%
• Dental and travel insurance discounts
• Life assurance and income protection
• Gym memberships, cycle-to-work, season ticket loans
• Retail and leisure discounts via yourReward

Work-life Balance & Wellbeing

• 25 days holiday + bank holidays + BMJ Day off
• Additional holiday for long service; buy up to 5 days
• Leave for moving, volunteering, or marriage
• Concierge services like Seniorcare by Lottie

Diversity & Inclusion

• Core company priorities, not just buzzwords
• Valuing diverse backgrounds and perspectives
• Encouraging applications from underrepresented communities
• Employee networks on various diversity topics
• Disability Confident employer

Learning & Development

• Career coaching
• Opportunities for professional growth
• Strengths-based development

Seniority level

• Associate

Employment type

• Full-time

Job function

• Writing/Editing

Industries

• Writing and Editing