Administrative Assistant

JR United Kingdom; Penwortham; On-site; GBP 20,000 - 28,000; Full time

Job summary

A well-established structural engineering firm is seeking an Administrative Assistant to support a small team of engineers. The ideal candidate will have strong organisational skills, effective communication abilities, and proficiency in Microsoft programs. Responsibilities include managing calls, coordinating site visits, and processing invoices.

Qualifications

• Strong organisational skills and proactive task management.
• High level of computer literacy required.

Responsibilities

• Manage incoming calls and respond to enquiries.
• Coordinate site visits and prepare drawings for quotes.
• Process invoices and complete planning applications.

Skills

Organisational Skills

Communication

Computer Literacy

Tools

Microsoft Programs

Job description

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We are a well-established structural engineering firm with over 30 years of industry experience. Our team is small, consisting of four engineers, allowing for a close-knit and collaborative work environment.

We are seeking an Administrative Assistant to support our team in an office environment. The ideal candidate will possess strong organisational skills and a proactive approach to managing tasks. This role requires various administrative functions, including clerical duties and effective communication both in person and over the phone. The candidate must possess a strong level of computer literacy, with the ability to efficiently use Microsoft programs and email communications.

Responsibilities:

1. Answer incoming calls: Manage incoming calls and respond to enquiries with professionalism.
2. Coordinate site visits: Arrange and schedule site visits for the engineers.
3. Prepare drawings for quotes: Print drawings for new projects.
4. Issue fee quotes: Send out fee quotes to clients promptly.
5. Book job ins: Coordinate and book necessary job ins for the projects.
6. Process invoices: Prepare and issue invoices for completed projects.
7. Scan and organise calculations: Scan, collate, and organise all relevant calculations for project documentation.
8. Send documents to clients: Ensure that all necessary documents are sent to clients in a timely and organised manner.
9. Complete planning applications: Prepare and complete planning applications as required for various projects. Send completed planning applications and related documents to the Council for review and approval.