Events Executive

British Private Equity & Venture Capital Association (BVCA); London; On-site; GBP 30,000 - 40,000; Full time

Job summary

The BVCA is seeking a full-time Events Executive to manage a variety of events including networking receptions and corporate dinners. This role requires strong project management skills and offers a supportive work environment with competitive benefits. The successful candidate will oversee all aspects of event planning, from sourcing venues to managing budgets and post-event evaluations.

Benefits

25 days holiday plus Bank Holidays

10% non-contributory pension

Life assurance (4 times salary)

Private medical insurance

Cycle to Work Scheme

Qualifications

• 1.5-2 years events experience in membership, charity, or corporate sector.
• Strong project management skills for events of 100+ attendees.
• Excellent written communication and presentation skills.

Responsibilities

• End-to-end event management for approximately 15 events annually.
• Liaise with marketing and venues for event planning and execution.
• Manage delegate bookings and post-event analysis.

Skills

Project Management

Time Management

Attention to Detail

Communication

Organizational Skills

Tools

Microsoft Office

CRM Systems

Event Platforms

Job description

This full-time role offers an exciting opportunity for an Events Executive with 2 years' solid professional events experience seeking a new challenge. The role involves end-to-end management of approximately 15 events annually, including networking receptions, corporate dinners, webinars, half-day forums, and breakfast roundtables. Event sizes will vary from 20 to 300 attendees, primarily in London, with some travel within the UK.

The BVCA promotes an environment based on merit and inclusiveness, where all employees can develop their full potential regardless of race, gender, marital status, age, disability, religious belief, political opinion, or sexual orientation.

The role will offer you:

1. Full end-to-end event planning, management, and delivery of designated events.
2. Sourcing, recommending, and booking venues in London and the UK.
3. Collaborating with the marketing team to plan and execute event marketing activities, including designing collateral such as programmes.
4. Liaising with venues to ensure setup, catering, and AV requirements are met.
5. Sourcing, recommending, and booking relevant suppliers and speakers.
6. Providing speaker and content support, including researching speakers, issuing invites, follow-ups, RSVPs, and researching topics.
7. Managing delegate bookings and feedback, producing debrief reports.
8. Handling delegate management, including bookings and pre/post event correspondence.
9. Maintaining records of attendee numbers and sales in CRM and relevant spreadsheets.
10. On-site event support, including travel within London and overnight stays in the UK.
11. Conducting comprehensive post-event wrap-up, including surveys, feedback, budget finalization, invoicing, and reporting.
12. Updating CRM with contacts, marketing lists, bookings, and survey results.
13. Managing event budgets, negotiating contracts, and achieving cost savings.
14. Collaborating with the commercial team to meet or exceed gross profit targets.
15. Providing post-event status reports to the Events Director.

Requirements

What you can offer us:

1. 1.5-2 years of events experience within the membership, charity, or corporate sectors.
2. Strong project management skills, delivering a variety of end-to-end events for 100+ delegates.
3. Excellent time management and organizational skills, managing multiple tasks with high standards.
4. Attention to detail and proof-reading skills.
5. Excellent written communication and presentation skills.
6. Professional telephone manner with polite and persuasive communication skills.
7. Collaborative and consultative approach.
8. Positive, proactive attitude with initiative and a strong work ethic.
9. Experience with Zoom or similar event platforms.
10. Experience using CRM systems like Microsoft Dynamics and CMS platforms.
11. Proficiency in Microsoft Office applications.
12. Professional appearance and personal skills to represent BVCA to stakeholders.
13. Willingness to work extra hours as needed.

Benefits

Why come work for the BVCA?

1. Be part of the leading trade body for the private capital industry in the UK.
2. Experience a friendly, engaged, and passionate work environment with social activities.
3. A competitive salary plus performance-related bonus.
4. Benefits including 25 days holiday, a 10% non-contributory pension, and a day off for your birthday.
5. Life and medical benefits, including life assurance, private medical insurance, health cash plan, critical illness, and income protection insurance.
6. Additional benefits such as season ticket loans, corporate discounts, professional development support, and Cycle to Work Scheme.