Early Careers & Campus Recruitment Coordinator

Alexander Mann Solutions (HK) Limited; Glasgow; Hybrid; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Hybrid work model

Growth & development opportunities

Volunteer day

Competitive rewards & benefits

Flexible work arrangements

Glasgow client-site hybrid (3 days on,

Job summary

AMS in Glasgow is seeking an Early Careers & Campus Recruitment Coordinator to provide administrative support for emerging talent programmes on-site at client offices. You will coordinate candidate management, interview scheduling, and travel logistics, working closely with campus recruiters to ensure timely updates and accurate data.

You will manage event planning for the Summer Internship Programme, maintain ATS and recruitment trackers, and produce regular reports.

Qualifications

• Current experience in an administrative role within a financial or professional services industry.
• Passion for HR and recruitment services.
• Excellent problem-solving abilities and are proactive, responsive and resourceful.
• Excellent team player with the ability to coordinate the workload of other team members where required.
• Client-focused with outstanding judgment and excellent attention to detail.
• Thrives in a fast-paced ambiguous environment and can manage changing priorities while meeting deadlines and keeping the client and team updated

Responsibilities

• Provide efficient and flexible administrative support to the recruitment process for emerging talent programmes.
• Act as main point of contact for candidate management including queries and interview scheduling.
• Create candidate and assessor packs, provide feedback and manage expenses.
• Coordinate candidate travel arrangements and event logistics for divisional activities.
• Update applicant tracking systems and recruitment trackers; generate daily/weekly/monthly/quarterly reports.
• Collaborate with recruiters and stakeholders to manage expectations and timelines.

Skills

Admin experience

HR & recruitment interest

Problem-solving

Team player

Client-focused

Attention to detail

Communication

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

If you have a passion for doing things better, for both your clients and your career, bring it to AMS and unleash your potential.

Bring your curiosity and questions, and together we’ll discover solutions that make the career dreams of our candidates a reality. Bring your true self and your ideas to the table, there's always room for you and we’re always listening.

Key Accountabilities

What does a “day in the life” of my new team look like?

As an Early Careers & Campus Recruitment Coordinator onsite at Client offices in Glasgow, you will provide efficient and flexible administrative support to the recruitment process of their emerging talent programmes. Working closely with the onsite Campus Recruiters, you will act as the main point of contact for all candidate management focusing on the following areas: candidate queries, interview scheduling, creating candidate and assessor packs, feedback, expense management, candidate travel arrangements, candidate divisional event management, interview and assessment centre logistics. You’ll work collaboratively, build, and maintain strong working relationships between candidates, Recruiters, and key stakeholders, ensuring that they are continually appraised and updated on the relevant processes. You will be managing all candidate interview requests ensuring they are processed in a timely manner.

This role is working with different divisions across the Infrastructure function. You will need to have the ability to work with combined priorities and different work tasks that rotate throughout the annual cycle and across the different business areas you support. You will also need to have high attention to detail ensuring the correct processes are aligned to the task.

You’ll assist with the planning of events for the Summer Internship Programme, giving you additional scope to learn another part of the recruitment process.

You’ll manage various administration activities to support the effective running of the recruitment process and organise, plan, and prioritise your workload based on daily administration request volumes.

Updating applicant tracking systems and recruitment trackers will be part of your day-to-day role, ensuring accurate and thorough data accuracy. You will often be asked to complete daily, weekly, monthly and quarterly reports as required.

Through close communication, you’ll be working closely with our client and managing their needs and expectations.

Skills & Requirements

Must haves:

• You’ll have current experience of working in an administrative role within a financial or professional services industry
• You’ll have a passion and interest in HR and Recruitment services specifically
• Excellent problem-solving abilities and are proactive, responsive and resourceful
• Excellent team player with the ability to coordinate the workload of other team members where required
• Client-focused with outstanding judgment and excellent attention to detail
• You thrive in a fast-paced ambiguous environment and can manage changing priorities while meeting deadlines and keeping the client and team updated
• Excellent verbal & written communication skills and the ability to build long-lasting relationships with candidates, clients and colleagues

Nice to Haves:

• Demonstrable experience in projects and programme support
• HR or recruitment coordination experience
• Experience working with remote teams

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package*
• Flexibility in how and where you work*
• Hybrid model Central Glasgow, 3 days per week on client site minimum and 2 days from home

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.