HR Administrator- Fixed Term

TN United Kingdom; Swansea; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Fixed-Term HR Administrator to join their People & Culture team. This role is perfect for someone who thrives in a fast-paced environment and enjoys supporting recruitment processes and HR documentation. You will play a crucial role in maintaining accurate records, assisting with onboarding activities, and ensuring a seamless experience for candidates and employees. If you have a passion for HR and are looking to make a meaningful impact in a dynamic setting, this opportunity is ideal for you.

Qualifications

• Experience in HR administrative or recruitment support roles.
• Strong organisational skills with excellent attention to detail.

Responsibilities

• Coordinate job postings and maintain accurate records.
• Support onboarding activities and ensure excellent candidate experience.

Skills

HR Administrative Experience

Organisational Skills

Attention to Detail

HRIS Proficiency

MS Office Applications

Recruitment Coordination

Familiarity with ATS

Exposure to HR Practices

Education

CIPD Level 3 Qualification

Degree in Human Resources

Degree in Business Administration

Tools

HRIS

MS Word

MS Excel

MS Outlook

Job description

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As a Fixed-Term HR Administrator, you will provide key administrative support to the People & Culture team, with a particular focus on recruitment processes and HR documentation. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting the coordination and smooth operation of HR functions. You will assist in maintaining accurate records, supporting onboarding activities, and ensuring an excellent experience for candidates and employees alike.

Key Responsibilities:

Recruitment Administration:

• Coordinate job postings across various platforms and maintain accurate records.
• Schedule interviews and liaise with candidates and hiring managers.
• Prepare recruitment-related documentation including offer letters and contracts.
• Support onboarding activities, such as pre-employment checks, induction scheduling, and preparing welcome packs.

General HR Administration:

• Maintain and update employee records in HR systems, ensuring data accuracy and compliance with GDPR.
• Prepare HR documentation such as policy letters, changes to terms, and leaver administration.
• Provide day-to-day administrative support for HR processes and initiatives.

Compliance and Record Keeping:

• Ensure proper documentation and filing of recruitment and employee-related records.
• Support preparation of reports and audits as needed.
• Monitor and manage shared HR inboxes, ensuring timely and professional responses.

Stakeholder Support:

• Act as a first-line point of contact for routine HR and recruitment queries.
• Support the wider People & Culture team in ad-hoc projects or initiatives.

Key Objectives/KPIs:

Provide accurate and timely recruitment administration.

Maintain high-quality employee records and HR documentation

Ensure effective coordination of onboarding and candidate experience.

Uphold compliance and confidentiality across all HR processes.

Demonstrate flexibility and teamwork in supporting broader HR functions.

These tasks are not intended as an exhaustive list of the post holder's duties. The post holder is expected to carry out any reasonable request as deemed appropriate by their Line Manager to support business needs. Specific responsibilities and authorities are defined in procedures relevant to the role.

List All Required Experience/ Skills:

• Previous experience in an HR administrative or recruitment support role.
• Strong organisational skills with excellent attention to detail.

Confident using HRIS and MS Office applications (e.g., Word, Excel, Outlook).

Experience coordinating recruitment campaigns or working with Applicant Tracking Systems (ATS).

Exposure to HR practices within a fast-paced or regulated environment.

List All Required Education/ Qualifications/ Training:

CIPD Level 3 Qualified or working towards a relevant HR Qualification

Degree in Human Resources, Business Administration or related field.