Project Coordinator

TN United Kingdom; Newry; On-site; GBP 30,000 - 40,000; Full time

Job summary

Join a leading facilities management company in Northern Ireland as a Projects Coordinator. This full-time role involves coordinating maintenance tasks, managing schedules, and supporting the team. Ideal candidates will have strong administration skills and relevant experience. Training may be provided as needed.

Qualifications

• At least 5 years’ relevant experience in administration.
• Excellent customer service skills.

Responsibilities

• Coordinate and manage planned preventative maintenance tasks.
• Organize and prioritize work schedules and administration.
• Maintain information necessary for planning schedules.

Skills

Administration

Communication

Organization

Interpersonal Skills

Education

Higher and Further education qualifications

Grade C or above in English and Maths at GCSE level

Tools

Word

Excel

Job description

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This new position is based in Warrenpoint, County Down, Northern Ireland. It offers an exciting opportunity to join our existing team as a Projects Coordinator. The successful candidate will be responsible for coordinating and managing all planned preventative maintenance tasks. This includes organizing and prioritizing work schedules, administration, and updating the asset database, working with subcontractors, site teams, and management to ensure works are scheduled, completed, and updated in line with business requirements. Additional duties include assisting Helpdesk Coordinators with general administration and providing cover for planned or unplanned absences. The role is full-time, 5 days a week, from 9 am to 5 pm.

About The Role

• Coordinate all planned services within the remit, including detailed planning with project, commercial, and other service delivery teams.
• Accurately record and maintain information necessary for planning schedules and resolve client, operational, and commercial queries related to planned maintenance.
• Develop and maintain a good understanding of the CAFM system, facilities management services, and relevant processes and procedures to keep all PPM data up to date, including adding and amending assets, resources, and schedules.
• Support periodic meetings with the team and clients.
• Uphold Data Protection Policies.

Requirements

• Excellent administration skills.
• Highly organized with attention to detail.
• Ability to work independently and manage workload effectively.
• Excellent communication and interpersonal skills.

Health & Safety

• Adhere to all health & safety regulations and company policies at all times.
• Report accidents or health & safety issues appropriately.
• Ensure all Risk Assessments and safe systems of work are read, understood, signed, and followed.
• Follow manual handling practices.

Additional training may be required on the job or externally.

Skills Needed

Servicing, Relationship

About The Company

Connect - Transform - Sustain CTS is an award-winning facilities management company, expanding from building to heating installation, building maintenance, and property development. We serve over 30,000 properties across Ireland, offering full-service maintenance contracts to a diverse client base, including residential, educational, healthcare, and public sector clients. Our senior management team has over 150 years of combined experience in maintenance and construction. We operate from Waterford to Derry-Londonderry, covering Dublin and Belfast.

Company Culture

Energy & Compliance Services: We service and maintain domestic and commercial heating appliances, offering full installation and commissioning. Property Services: Our team handles building maintenance for developments of all sizes, providing trades response and preventative maintenance, including plumbing, heating, flooring, fit-out, renovation, and insulation. Development: We undertake residential and commercial property developments across Ireland, including land acquisition and social housing projects.

Desired Criteria

• Higher and Further education qualifications.

Required Criteria

• Grade C or above in English and Maths at GCSE level (Higher and Further education preferred).
• Proficiency in Word and Excel.
• Administration qualification or at least 5 years’ relevant experience.
• Excellent customer service skills.
• Experience dealing professionally with the public.
• Experience working in a performance-driven environment with tight deadlines and KPIs.

Closing date: Sunday, 1st June 2025.