Project Coordinator

TN United Kingdom; United Kingdom; Remote; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Project Management Coordinator to provide essential administrative and coordination support for a new workplace management system. This home-based role requires strong organizational skills, flexibility, and a positive attitude, with occasional travel to customer offices. The successful candidate will support the Project Manager in delivering change projects, ensuring milestones are met, and maintaining robust reporting. Join a collaborative team where your contributions will drive project success and enhance operational efficiency.

Qualifications

• Strong administrative and organizational skills are essential.
• Basic understanding of project processes and governance is required.

Responsibilities

• Production of plans and supporting documentation for project delivery.
• Coordination and actioning of project meeting minutes.
• Managing project MI and acting as a focal point for project-focused admin.

Skills

Administrative Skills

Organizational Skills

Communication Skills

Teamwork

Flexibility

Tools

Smartsheets

Microsoft Project

Google Office

Job description

The job description provides a comprehensive overview of the role, responsibilities, and competencies required. However, it can be improved for better readability and professionalism by correcting formatting issues, removing unnecessary repetitions, and structuring the content more clearly.

Below is a refined version of the job description:

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Primary Function: To act as an administrative and coordination support for the PMO in implementing a new workplace management system.

Role Overview: The coordinator supports and deputizes for the Project Manager, ensuring the coordination and administration of the PMO to support the delivery of change projects and programmes. Responsibilities include meeting milestones, robust reporting, and minimizing financial penalties.

Skills and Requirements: Strong administrative and organizational skills are essential. The role is home-based with occasional travel to customer officers and division hubs, requiring a valid driving license. Flexibility around project demands, including occasional evening and weekend work, is necessary. A positive, flexible attitude and teamwork spirit are critical, along with a willingness to learn and support team members and workstreams.

Responsibilities / Accountabilities:

• Production of plans and supporting documentation for project delivery within required timescales.
• Maintenance and updates of project plans and trackers.
• Coordination and actioning of project meeting minutes.
• Preparation of project updates and status reports.
• Managing project timetables to ensure sufficient time for work package preparation and delivery.
• Supporting the Director of Support Services and wider project team with ad hoc projects.
• Liaising with stakeholders, including project team members, subcontractors, and professional advisors, to ensure deadlines and deliverables are met.
• Adhering to and improving administration processes and procedures.
• Managing project MI and acting as a focal point for project-focused admin.
• Serving as a point of contact for the PMO team when required.

Core Competencies:

• Excellent verbal and written communication skills.
• Basic understanding of project processes and governance.
• Experience with project tools such as Smartsheets or Microsoft Project.
• Experience with systems implementation (CAFM, ERP, IWMS).
• Experience in quality control of complex documents.
• Ability to work with detailed information and create reports.
• Intermediate IT and technical skills, including familiarity with Google Office environment.
• Teamwork, self-management, and ability to handle complexity under time pressure.
• Creativity and initiative.

Key Performance Indicators:

• Timely completion of reports.
• Meeting project milestones.
• Delivering quality and thoroughness.
• Delivering projects on time and within budget.