School Administrative Assistant

TN United Kingdom; Glasgow; On-site; GBP 21,000 - 23,000; Full time

Job summary

A leading university in Glasgow is seeking a School Administrative Assistant to provide effective administrative support within the School of Modern Languages & Cultures. This full-time role offers a competitive salary and a range of benefits, including generous leave and health support. The ideal candidate will have strong IT skills, attention to detail, and the ability to manage a busy workload effectively.

Benefits

41 days of leave

Pension benefits

Flexible working

Health and wellbeing support

Free 6-month UofG Sport membership

Qualifications

• Essential qualifications in English and Mathematics.
• Relevant work experience in a similar role.

Responsibilities

• Provide administrative and clerical support within the School.
• Manage inquiries and provide reception support.
• Assist with course administration and teaching materials.

Skills

Accuracy and attention to detail

Good IT skills with Microsoft Office

Good time management skills

Excellent administrative and secretarial skills

Effective and clear written and oral communication skills

Discretion and ability to maintain confidentiality

Ability to work independently

Ability to work to agreed deadlines

Ability to draft routine correspondence

Education

A1 SCQF Level 4 (National 4) or equivalent

Job description

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School Administrative Assistant, Glasgow

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Client:

University of Glasgow

Location:

Glasgow, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

4a09e6c8650f

Job Views:

2

Posted:

23.05.2025

Expiry Date:

07.07.2025

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Job Description:

Job Purpose

Provision of effective and efficient administration support for operational processes that maintain the effective running of the College of Arts & Humanities and its constituent Schools. Although initially based in the School of Modern Languages & Cultures, the role holder may be deployed across the College to meet current operational needs. As a progressive and constantly evolving institution, the University implements new systems and adopts new ways of working, and over time the role holder can expect to be deployed in other areas of the College to cover business needs. This will provide the role holder with the opportunity to acquire a variety of skills and experience.

Main Duties and Responsibilities

1. Provision of flexible administrative and clerical support within the School of Modern Languages & Cultures Administrative Office.
2. To provide high quality in person reception support and deal with all enquiries within the School of Modern Languages and Cultures Administrative Office, dealing with enquiries or redirecting as appropriate.
3. Support the administration of all courses across the School, including clerical duties relating to general course administration and admissions processes across the School’s subject areas.
4. To assist with the production of teaching materials across the School’s portfolio, assisting in annual production and updating of handbooks, web and Moodle materials.
5. Supervised by the Finance & Operations Administrator, assist with School purchasing activity by raising requisitions and liaising with Overseas Agents to arrange commission payments.
6. To assist with student recruitment, seminars and other School events management, liaising with administrative colleagues across the School.
7. Undertake any other reasonable duties as required by the team.
8. Engage in reasonable professional development activities as appropriate.
9. Contribute to the delivery of an excellent level of administrative support for staff and students across the School, supporting colleagues in the wider administrative team and undertake other duties as required by the team Head of Professional Services.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential: A1 SCQF Level 4 (National 4) or equivalent, preferably in English and Mathematics, and relevant work experience

Skills

Essential:

• C1 Accuracy and attention to detail
• C2 Good IT skills with Microsoft Office software (Word and Excel) used to support administrative tasks
• C3 Good time management skills and ability to prioritise a busy workload
• C4 Excellent administrative and secretarial skills
• C5 Effective and clear written and oral communication skills
• C6 Discretion and ability to maintain confidentiality
• C7 Ability to work independently, under supervision or as part of a team
• C8 Ability to work to agreed deadlines in a time constrained environment
• C9 Ability to draft routine correspondence

Experience

Essential:

• E1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post gained through working in a similar role
• E2 Experience of dealing effectively with a range of customers

Desirable:

• F1 Experience of working in a higher or further education setting

Terms and Conditions

Salary will be Grade 3, £21,900 - £22,681 per annum. This post is full time (35 hours per week) and open ended (permanent). As part of Team UofG, you will be a member of a welcoming and inclusive community that values ambition, excellence, integrity, and curiosity. Benefits include 41 days of leave, pension, benefits and discount packages, flexible working, and health and wellbeing support, including a free 6-month UofG Sport membership. Applications are encouraged from diverse communities, especially from underrepresented groups. For more details, visit our website.