Unit Personnel Office Administrator

Mitie Cleaning & Hygiene Services; Gosport; On-site; GBP 24,000 - 29,000; Full time

Job summary

Join a forward-thinking company as a Unit Personnel Office Administrator, where you will provide essential administrative support to the Armed Forces. This role at HMS Sultan offers the chance to be part of a versatile team, ensuring seamless operations while delivering exceptional service. You will manage various tasks, from liaising with personnel to coordinating travel arrangements, all while maintaining compliance with regulations. If you are organized, adaptable, and thrive under pressure, this is an exciting opportunity to contribute to a respected organization dedicated to integrity and trust.

Benefits

Flexible Leave

Health and Wellbeing Schemes

Discounts

Pension

Career Development Opportunities

Qualifications

• Administration experience with strong organizational skills.
• Proven customer service delivery and excellent communication skills.

Responsibilities

• Providing a dedicated point of contact for personnel administration.
• Maintaining budget-related information securely and managing data input.

Skills

Organizational Skills

Customer Service

Verbal Communication

Written Communication

IT Literacy (Microsoft Office)

Adaptability

Education

Good Standard of Education

Tools

Microsoft Office

Job description

Join us and help deliver the exceptional, every day.

Job Title: Unit Personnel Office Administrator

Salary: £24,637.57 per annum

Contract Type: Permanent, Full Time

Hours: 37.5 hours per week (Monday to Friday, 7:30 AM to 5:00 PM)

Location: HMS Sultan, Napier House, Military Road, Gosport, Hampshire, England, PO12 3BY

We offer an opportunity to join an experienced, versatile team delivering first-class administration services to our Armed Forces personnel.

Position Overview

Based in the Personnel Office at HMS Sultan, this role provides a broad and flexible service to meet the administration requirements of the Armed Forces, primarily the Royal Navy. The role may involve rotating through various responsibilities, with training provided where appropriate.

Main responsibilities include:

1. Providing a dedicated point of contact for personnel administration.
2. Serving as a customer interface and liaising with coordinators and line managers.
3. Arranging travel via online booking systems and coordinating with booking agencies, coordinators, and personnel.
4. Maintaining budget-related information securely.
5. Data input and management on joint-Service systems.
6. Assessing entitlements such as pay, allowances, expenses, promotions, and awards.
7. Ensuring compliance with Health and Safety Regulations and GDPR.
8. Supporting other tasks as delegated by the Line Manager.

What We Are Looking For

The ideal candidate will be well-organized, precise, confident, and an effective communicator. They should demonstrate versatility, professionalism, sound judgment, and integrity. A proactive attitude, adaptability, and resilience under pressure are essential. Reliability, presentation, and alignment with MITIE's values are also important.

Requirements include:

1. Administration experience with strong organizational skills.
2. Proven customer service delivery.
3. Excellent verbal and written communication skills.
4. IT literacy, especially Microsoft Office.
5. Familiarity with MOD personnel systems (desirable).
6. Ability to adapt to change and manage last-minute requirements.
7. A good standard of education.

Additional Information

Security clearance (MOD) and DBS Standard are required. The role involves wearing approved workwear and working hours from 07:30 to 17:00, Monday to Friday.

About The Company

Mitie is the UK's leading facilities management company with 77,500 colleagues. Our vision is to deliver the exceptional every day, built on integrity and trust. We promote diversity and inclusion, supporting various employee networks and sustainability initiatives. Benefits include flexible leave, health and wellbeing schemes, discounts, pension, and recognition programs.

Internal Applicants

Please discuss your application with your current line manager before applying. Internal moves are subject to standard terms.

We offer extensive benefits, including health services, financial wellbeing, flexible holidays, discounts, and career development opportunities.

We are committed to an inclusive recruitment process. If you need adjustments during the process, contact us via email.

Since 1987, Mitie has maintained global operations, serving clients across various sectors including banking, government, healthcare, and education.

Join our Mitie Team. Together our diversity makes us stronger.

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