Payroll Co-ordinator

TN United Kingdom; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the UK is seeking a Payroll Administrator to manage the monthly payroll cycle efficiently. The role requires strong organizational skills and attention to detail, ensuring compliance with UK payroll legislation. The successful candidate will handle payroll processing, respond to employee queries, and maintain accurate payroll records. This is an excellent opportunity for someone with previous payroll experience looking to thrive in a fast-paced environment.

Qualifications

• Previous payroll experience required.
• Up-to-date knowledge of PAYE rules and pension regulations.

Responsibilities

• Process monthly payroll and adjustments for new starters and leavers.
• Respond to employee queries regarding payroll and benefits.
• Complete payroll reconciliation and month-end tasks.

Skills

Payroll Processing

Attention to Detail

Organizational Skills

Communication Skills

Tools

Microsoft Office

HRIS

Job description

As part of the Staff & Resources function, this role will be responsible for processing the monthly payroll cycle on our HRIS platform (payroll, input, checking, and supporting with queries). You will ensure that payroll processes are conducted efficiently and to set deadlines.

With previous experience in payroll processing, you will have knowledge of UK payroll legislation (PAYE, SMP, SPP, SSP, Student Loans, and Pensions).

You will be comfortable coordinating multiple tasks effectively, ensuring deadlines are met while maintaining high accuracy. You will enjoy working in a fast-paced environment with competing demands and tight deadlines. Numerate, with excellent Excel and data entry skills, you will have a keen eye for detail.

Key Responsibilities

• Process monthly payroll, including adjustments for new starters, leavers, and changes to post, salary band, or working pattern.
• Complete payroll reconciliation.
• Respond to employee queries regarding payroll, pensions, and benefits.
• Check calculations and input of team members.
• Review absence reports, calculate, and process absence-related pay adjustments.
• Review maternity, paternity, and Shared Paternal Leave reports, and process related pay adjustments.
• Review new joiner and leaver reports, calculate pay, and communicate staff changes to third-party partners as required.
• Maintain payroll information by collating, calculating, and entering data onto spreadsheets and our HRIS (Moorepay).
• Update payroll records with any employee information changes.
• Resolve payroll discrepancies and answer employee payroll queries.
• Prepare and complete payroll-related reports.
• Work with line managers to ensure timely receipt of information and paperwork for salary changes.
• Complete month-end tasks, including P45 processing for leavers.
• Handle correspondence related to payroll changes and deductions.
• Stay updated on relevant payroll and pension legislation, highlighting any changes and potential impacts to the Head of Staff and Resources.
• Process pension auto-enrollment and third-party submissions.
• Process monthly and annual pension returns and reports for NHSBSA, SPPA, and Aegon schemes.
• Serve as the first point of contact for pension queries for NHSBSA, SPPA, and Aegon.
• Ensure process notes are regularly reviewed and updated with improvements or changes.

Skills, Knowledge & Expertise

• Previous payroll experience.
• Up-to-date knowledge of PAYE rules and auto-enrollment pension regulations.
• Proficiency in payroll software, Microsoft Office, and HRIS systems.
• Experience in UK payroll processing and understanding of current legislation.
• Strong organizational and time management skills with excellent attention to detail.
• Effective communication skills across all levels of the organization.
• Ability to work under pressure and meet deadlines.