HR & Payroll Coordinator

Cencora, Inc.; Coatbridge; Hybrid; GBP 26,000 - 29,000; Full time

Job summary

Join a forward-thinking company as an HR & Payroll Coordinator and play a pivotal role in managing key HR functions. You will ensure accurate and timely payments for team members while contributing to a supportive workplace culture. This innovative firm values its employees and offers a hybrid working environment, competitive salary, and comprehensive benefits. If you're detail-oriented and passionate about making a difference in the health sector, this is the perfect opportunity for you to thrive and grow in your career.

Benefits

Company bonus

Contributory pension scheme

Life assurance

Employee Assistance Program (EAP)

CIPD Level 3 Apprenticeship support

Hybrid working - 2 days working from home

Qualifications

• Detail-oriented HR and Payroll professional with strong communication skills.
• Experience with HRIS systems and proficiency in Microsoft Office, especially Excel.

Responsibilities

• Manage HR and Time & Attendance functions for accurate employee payments.
• Assist in onboarding new hires and maintain essential employee data.

Skills

High visual accuracy

Good communication skills

Good organisational skills

Strong technical aptitude

Intermediate/advanced Numeracy

Basic HR and payroll knowledge

Education

CIPD Level 3 Apprenticeship

Tools

Workday

ProMark

Service Now

Microsoft Office Suite

Job description

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!

Job Details

Are you a detail-oriented HR and Payroll professional looking for your next opportunity? We are excited to invite applications for the position of HR & Payroll Coordinator within our Shared Service Team at our Coatbridge Service Centre.

In this pivotal role, you will manage key HR and Time & Attendance functions, ensuring our team members receive accurate and timely payments. You will also maintain essential employee data and signpost managers to our HR policies, contributing to a supportive workplace culture.

Principal Accountabilities:

1. Monitor and control people leader approvals of overtime and absence including inputting annual leave & absence into the T&A system (once approved by management) for all team members.
2. Calculate and control sickness absence payments for all team members ensuring Company Sick Pay is applied as per entitlement and policy and Statutory Sick Pay is applied as per HMRC legislation.
3. Assist in the onboarding process for new hires, including preparing paperwork, obtaining references, and ensuring a seamless integration into the company.
4. Calculate and control final payments for leavers ensuring the HR & T&A systems are maintained and updated accurately for all team members ensuring any overpayment/underpayment process ensuring production of letters and all documentation is processed as per Standard Operating Procedures.
5. Utilise Workday and Promark in a timely manner to process team member data changes as well as paperwork completed for Payroll.
6. Verify first and second payroll run and make any necessary amendments within set deadlines. Identification of any payroll errors ensuring appropriate action is taken in a timely manner.
7. Ensure all employee information is securely filed and access to personnel data is strictly controlled.
8. Respond to requests for data from internal and external sources ensuring that all SLA’s are met in accordance with Service Now guidelines.
9. Train and maintain standards for a back up HR & Payroll Coordinator to cover payroll in their absence.
10. Support with DSARS and ensuring that they are completed in line with legislation.
11. Weekly production of the Service Centre Labour Cost Report ensuring timely distribution to relevant Managers.
12. Prepare and run weekly transmission data adhering to set deadlines, retaining documentation as per SOP.
13. Produce all payroll reports that are required on a weekly/monthly basis ensuring deadlines are met.
14. Provide 1st level employee relations advice, for example maternity rights; holiday entitlements; sickness and absence management and flexible working requests. Directing people leaders to correct policies on MyHR. Identifies more complex cases and escalates appropriately.
15. Collaborate closely with other members of the shared service team to ensure consistent delivery of high-quality HR services and adhering to strict SLA’s and processes.

Benefits

• Company bonus
• Contributory pension scheme
• Life assurance
• Employee Assistance Program (EAP)
• CIPD Level 3 Apprenticeship support provided
• Hybrid working - 2 days working from home per week
• A competitive salary ranging from £26,500 to £29,000 per annum.

Essential Knowledge, Skills and Experience Required:

• High visual accuracy
• Good communication skills, to support with sensitive and critical personnel conversations
• Good organisational skills
• Strong technical aptitude with expertise in working with HRIS systems; proficiency in Microsoft Office Suite is also required, particularly Excel, SharePoint and OneDrive
• Good verbal and written communication skills to include telephone technique
• Intermediate/advanced Numeracy
• Basic HR and payroll knowledge including standard terminology

Desirable Requirements:

• Health & Safety requirements
• Security procedures
• HR Knowledge
• Good working knowledge of the following systems:
• ProMark
• Workday
• Service Now

What Cencora offers

Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

Full time

Affiliated Companies

Affiliated Companies: Alliance Healthcare Management Services Limited

Equal Employment Opportunity

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email [e-mail]. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned.