Executive Assistant to the CIO - Financial / Professional Services

Bain and Gray; Greater London; On-site; GBP 50,000 - 60,000; Full time

Job summary

A leading financial services firm seeks an experienced Executive Assistant to support the CIO in a vibrant London office. The ideal candidate will have a proactive approach, strong organizational skills, and experience in a fast-paced environment, ensuring smooth office operations and effective support to the investment team.

Benefits

26 days annual leave plus bank holidays

Generous pension scheme

Private medical insurance

Discretionary bonus

£2,000 wellness allowance per annum

Qualifications

• Experience in financial or professional services.
• Ability to work at pace and hit the ground running.

Responsibilities

• Manage complex diaries and schedules, acting as the first point of contact.
• Prepare the CIO for meetings, including research and creating packs.
• Assist with project management tasks and support onboarding of new team members.

Skills

Proactive

Organizational skills

Communication

Time management

Job description

Reference:

JGA/VB17017

Salary:

£50,000 - £60,000

Location:

London

Job Description:

A highly regarded financial services firm is seeking an experienced and proactive Executive Assistant to support the firm's charming and kind CIO. Based in the vibrant offices in The City, this role is vital in maintaining the smooth operation of the office and supporting the CIO, who is part of a wider investment team. The ideal candidate will be accustomed to working at pace, with previous experience in financial or professional services, and able to hit the ground running. The role offers autonomy and a friendly working environment.

Key Responsibilities:

• Manage complex and busy diaries and schedules, acting as the first point of contact and gatekeeper.
• Prepare the CIO for meetings, including research, creating packs, and agendas.
• Manage inbox and correspondence, both internal and external.
• Proactively plan meetings and travel arrangements.
• Take minutes at key meetings, circulate, and manage action points and deliverables.
• Organize roadshows, training sessions, and other meetings or events.
• Assist with project management tasks as required.
• Support onboarding of new team members and manage IT equipment.
• Provide support to the wider team (approx. 25 people), including booking travel.
• Collaborate with the Team Administrator to manage the office and liaise with facilities.
• Manage expenses and prepare board packs and committee meeting notes.
• Assist in preparing the CIO for meetings and presentations.

Company Benefits:

• 26 days annual leave plus bank holidays
• Generous pension scheme
• Private medical insurance
• Discretionary bonus
• £2,000 wellness allowance per annum

Bain and Gray is an equal opportunities employer, committed to diversity, equity, and inclusion.

We specialise in PA and administrative recruitment across London, including roles such as Team Assistants, Receptionists, PAs, Office Managers, and EAs. Due to high application volume, we may not respond individually. If you are already registered, please contact your Bain and Gray consultant directly.