Administrative Specialist, Academic

Georgia State University; Cardigan; On-site; USD 43,000 - 56,000; Full time

Job summary

An established academic institution is seeking an Administrative Specialist to enhance the School of Nursing's operations. This role is pivotal in managing admissions and coordinating key events like the Pinning Ceremony and New Student Orientation. You will serve as a vital link between students and faculty, ensuring smooth communication and administrative support. Join a dynamic team dedicated to fostering a supportive learning environment, where your contributions will directly impact student success and community engagement. This is an exciting opportunity to thrive in a collaborative atmosphere while advancing your career in higher education.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Tuition Assistance

Retirement Plans

Professional Development Opportunities

Mentorship Programs

Qualifications

• Bachelor's degree with four years of administrative experience required.
• High school diploma with eight years of administrative experience also acceptable.

Responsibilities

• Manage admissions and coordinate orientation for nursing programs.
• Oversee event logistics for key ceremonies and student orientations.

Skills

Administrative Support

Event Management

Communication

Organizational Skills

Education

Bachelor's Degree

High School Diploma or GED

Job description

Description:

Administrative Specialist, Academic

Byrdine F. Lewis College of Nursing and Health Professions

School of Nursing

The School of Nursing (SON) at the Byrdine F. Lewis College of Nursing and Health Professions is committed to educating nurses who prioritize improving patient care. Located in downtown Atlanta, our urban campus fosters a diverse and culturally competent learning environment. With an esteemed faculty, ample clinical opportunities, and a strong dedication to community engagement, we lead in nursing education and healthcare.

The School of Nursing is seeking to hire an Administrative Specialist, Academic.

WHY CHOOSE GEORGIA STATE UNIVERSITY (GSU)?

GSU offers a dynamic and supportive work environment with a variety of compelling benefits, including health, dental, vision, tuition assistance, retirement plans, and more. We take pride in our collaborative and knowledge-sharing approach, working effectively with a diverse range of partners. Additionally, GSU provides numerous professional development opportunities and mentorship programs within a rapidly growing academic center.

YOUR ROLE AS AN ACADEMIC ADMINISTRATIVE SPECIALIST:

As an Academic Administrative Specialist, you will serve as a critical link between the School of Nursing and the Office of Academic Assistance, supporting the RN-BS/LPN-RN Program and the Undergraduate Program. Your responsibilities will include managing admissions, coordinating orientation, facilitating stakeholder communication for the RN-BS/LPN-RN Program, and providing event management support for the Undergraduate Program. In the Undergraduate Program, you will lead the planning, coordination, and execution of key events such as the Pinning Ceremony and New Student Orientation, while also providing comprehensive administrative support for student progress, meetings, and program reports.

KEY DUTIES AND RESPONSIBILITIES:

RN-BS/LPN-RN Program:

• Act as the primary liaison between the School of Nursing and the Office of Academic Assistance (OAA), overseeing acceptance and denial processes and ensuring effective communication.


• Manage acceptance and denial letters, coordinate New Student Orientation, and oversee student file organization and course registration authorization.


• Attend program meetings, record minutes, and maintain ongoing communication with students, OAA, and program directors.

Undergraduate Program:

• Take charge of planning, coordinating, and executing key events, including the Pinning Ceremony and New Student Orientation, ensuring successful collaboration with stakeholders, vendors, and presenters.


• Oversee all aspects of event logistics, including scheduling, venue coordination, guest lists, and communication with students and faculty.


• Provide comprehensive administrative support, including composing meeting minutes, completing program surveys, managing graduation processes, reporting on program progression, maintaining contact information, designing the iCollege web presence, assisting with curriculum planning, and tracking student placements.


• Work closely with faculty and staff to ensure seamless coordination of student progress reporting and academic milestones, including progress evaluations and advising.

Disclaimer:This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications:

Bachelor's degree and four years administrative experience; or a high school diploma or GED and eight years administrative experience; or a combination of education and related experience.

College/Business Unit:School of Nursing and Health

Department:Nursing

Location:Atlanta Campus

Shift:8:30AM - 5:15PM

Salary :$43,049 - $56,000

Pay Grade:16

FLSA Status:Non-Exempt

Job Type:Full Time (Benefits Eligible)

Job Posting:05/07/25, 9:26:07 PM

Closing Date:05/22/25, 3:59:00 AM

Special Instructions:

To be fully considered for this position, all candidates at the time of submission must provide the following documents that clearly provides proof of education and relevant experience.

• A complete and accurate GSU application


• Resume


• Cover letter


• Finalist candidates will need to submit names and contact information for three references.

#LI-DB1

Georgia State University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talentsUSG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.