Executive Officer

The National Lottery Community Fund; London; Hybrid; GBP 27,000 - 32,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Officer to support grant-making efforts across the London region. This role involves working closely with a passionate team, managing administrative tasks, and engaging with stakeholders. You will play a pivotal role in ensuring effective communication and organization within the team, while also contributing to the distribution of significant funding to community causes. If you are detail-oriented and thrive in a collaborative environment, this position offers a fantastic opportunity to make a meaningful impact in the community.

Benefits

Generous Civil Service Pension scheme

Flexible working

Enhanced paid maternity/paternity leave

Paid volunteering leave

Season ticket loan

Qualifications

• Excellent organisational skills and attention to detail.
• Experience in a customer-facing role and working in a team.

Responsibilities

• Support Senior Head of Regional Funding and managers.
• Administer grant making database using Salesforce.
• Manage diary for Senior Head of Regional Funding.

Skills

Organisational Skills

Verbal Communication

Written Communication

Customer Service

IT Skills (Microsoft Office)

Education

Experience in Customer Facing Role

Experience in Team Environment

Tools

Salesforce

Job description

London

Job Summary

Our London, South-East & East Region has a new opportunity for an Executive Officer. You will be responsible for supporting effective grant-making across the region, helping us to distribute over £130m to good causes throughout the region.

Job Description

As an Executive Officer, you’ll be part of a driven and passionate team, led by a Senior Head of Regional Funding. Within the team there are 2 Senior Grant Making Managers, 10 Funding Managers, 40 Funding Officers as well as 1 other Executive Officer. You will report into a Funding Manager and work both remotely and be based for some of the time in the London Office (located near King’s Cross Station). There will be some occasional travel to other locations across the region throughout the year.

Organising Will Be At The Heart Of Your Role And You Will Be In Regular Contact With The Team Across The Region. The Key Duties Of The Role Include:

• Supporting the Senior Head of Regional Funding, managers and their teams.
• Administration of our grant making database using Salesforce.
• Diary management for Senior Head of Regional Funding and Senior Managers.
• Organising, supporting and minuting a range of regular online and meetings face to face.
• Responding to customer enquiries made to the region.
• Supporting teams with stakeholder engagement.
• General administrative and facilities support.
  
  

The role is London based and there will be an expectation that Executive Officers will be based in the office around 2 days a week.

Interview Date: Week commencing 9th June – Virtual, one stage process

Location: Hybrid, flexible working, London based, Office - circa 2 days per week

If you would like an informal conversation about the role specifically, please contact: [e-mail]

Any questions about the recruitment process, please email: [e-mail]

As an Executive Officer, you’ll be part of a driven and passionate team, led by a Senior Head of Regional Funding. Within the team there are 2 Senior Grant Making Managers, 10 Funding Managers, 40 Funding Officers as well as 1 other Executive Officer. You will report into a Funding Manager and work both remotely and be based for some of the time in the London Office (located near King’s Cross Station). There will be some occasional travel to other locations across the region throughout the year.

Organising Will Be At The Heart Of Your Role And You Will Be In Regular Contact With The Team Across The Region. The Key Duties Of The Role Include:

• Supporting the Senior Head of Regional Funding, managers and their teams.
• Administration of our grant making database using Salesforce.
• Diary management for Senior Head of Regional Funding and Senior Managers.
• Organising, supporting and minuting a range of regular online and meetings face to face.
• Responding to customer enquiries made to the region.
• Supporting teams with stakeholder engagement.
• General administrative and facilities support.
  
  

The role is London based and there will be an expectation that Executive Officers will be based in the office around 2 days a week.

Interview Date: Week commencing 9th June – Virtual, one stage process

Location: Hybrid, flexible working, London based, Office - circa 2 days per week

If you would like an informal conversation about the role specifically, please contact: [e-mail]

Any questions about the recruitment process, please email: [e-mail]

Person specification

On application, please align your supporting statement to the criteria below

Essential:

• Excellent organisational skills and attention to detail with the ability to plan and proactively manage competing demands.
• Excellent verbal and written communication skills.
• Experience of working in a customer facing role and working in a team.
• Good IT skills, including Microsoft Office.
• Ability to collate information to produce accurate meeting minutes.
  
  

Desirable:

• Ability to handle sensitive information with discretion and sensitivity.
• Previous voluntary or work experience in the charitable sector.
• Diary management experience
  
  

Equity, Diversity and Inclusion

Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone – therefore, we are committed to equity, diversity and inclusion and we work hard to ensure our funding reaches where it is needed.

We also believe our people should represent the communities, organisations and individuals we work with. That’s why the National Lottery Community Fund is committed to being an inclusive employer and a great place to work. We recognise and celebrate the fact that our people come from diverse backgrounds. We positively welcome applications from people from ethnic minority backgrounds, people with disabilities or longstanding health conditions, people who are LGBTQ+, and people from different socio-economic and educational backgrounds, as well as people of all ages.

As a Disability Confident Employer, we take a proactive approach in making reasonable adjustments, if needed, throughout the recruitment process and during employment. (This can be related to a physical and mental health condition.)

Alongside your salary of £27,500, The National Lottery Community Fund contributes £7,966 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

We Recognise That Keeping Our People Happy And Healthy Enables Us To Be a More Effective Organisation And Makes The National Lottery Community Fund a Better Place To Work. Benefits Include:

• Generous Civil Service Pension scheme
• Flexible working
• Enhanced paid maternity/paternity leave
• Paid volunteering leave
• Season ticket loan
  
  

Selection process details

Please upload your CV and then write an 800 word supporting statement on the portal aligning to the eight criteria in the advert.

Feedback will only be provided if you attend an interview or assessment.

Security

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Please note this Post is NOT regulated by the Civil Service Commission.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : Samantha Gardiner
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]