Finance Manager

NHS; Wembley; On-site; GBP 80,000 - 100,000; Part time

Job summary

A leading healthcare institution in Wembley is seeking a Finance Manager to lead financial operations. This role involves managing budgets, payroll, and financial reporting while ensuring compliance with NHS standards. The ideal candidate will have strong analytical and organizational skills, with experience in healthcare finance. Join a team dedicated to operational excellence and strategic decision-making.

Qualifications

• Experience in healthcare or NHS financial management.
• Ability to work independently and manage competing priorities.

Responsibilities

• Oversee financial planning, budgeting, and reporting for the practice.
• Manage payroll, NHS pensions, and financial records.
• Prepare for audits and ensure compliance with financial standards.

Skills

Analytical Skills

Organizational Skills

Problem Solving

Interpersonal Skills

Communication Skills

Education

AAT or equivalent qualification

Finance/Business Degree

Tools

Xero

Excel

Fathom

Job description

Job summary

We are seeking a highly capable and motivated Finance Manager to lead the financial operations of the practice. This pivotal role is responsible for ensuring financial accuracy, transparency, and complianceproviding vital support to strategic decision-making and enabling operational excellence.

Main duties of the job

Key Responsibilities

Responsible for overseeing financial planning, budgeting, and reporting for the practice. Develop and manage annual budgets aligned with strategic goals, monitor variances, and produce quarterly forecasts. Lead financial operations using Xero, managing payroll, NHS pensions, partners drawings, income tracking, and year-end accounts. Ensure accurate reconciliation of income, bank accounts, and financial records. Produce regular reports and use Fathom or similar tools for KPI analysis and planning.

Handle all financial claims and submissions including CQRS, PPA, DES, local services, and minor surgery. Maintain documentation and liaise with NHS Property Services for rent and service charge claims. Manage practice expenses, supplier payments, and petty cash. Oversee billing and invoicing for private work and room rentals.

Ensure payroll compliance, onboard new employees, and manage NHS pension submissions. Prepare for audits, maintain compliance with financial standards, and implement internal controls. Improve financial systems and processes, support strategic decision-making, and liaise with stakeholders such as PCSE, NHS England, banks, and auditors.

About us

Premier Medical Centre is a distinguished healthcare institution committed to delivering exceptional services through our core values: Innovation, Teamwork, Education, and Respect. As a teaching practice, we foster a culture of continuous learning, collaboration, and excellence in patient care.

Details Date posted

08 May 2025

Pay scheme

Other

Salary

£15 to £20 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

A3237-25-0000

Job locations

1st Floor GP Unit

116 Chaplin Road

Wembley

Middlesex

HA0 4UZ

Job description Job responsibilities

Financial Planning and Budget Management Develop and manage annual budgets aligned with practice goals Monitor monthly and quarterly budgets identifying variances and implementing corrective actions Conduct quarterly budget reviews and financial forecasting Analyse financial data to support decision-making for operational improvements

Financial Management Oversee day-to-day financial operations using Xero and other accounting platforms Maintain accurate and timely financial records including reconciliation of all income payments and receipts Manage partners drawings and NHS pension schemes Coordinate payroll PAYE and ledger coding with the Managed Payroll Service Oversee bank accounts and liaise with banking providers Maximise income and control expenditure Manage year-end reporting with external accountants Oversee lease and rental agreements and ensure appropriate income tracking

Financial Reporting and Reconciliation Prepare monthly quarterly and annual financial reports for stakeholders Manage PCSE reconciliation monthly Reconcile accounts in Xero ensuring accurate records Track income streams including NHS payments private income grants and teaching income Monitor and analyse KPIs and present forecasts to partners Use Fathom or similar tools for forecasting and scenario planning

Claims and Submissions Submit accurate and timely claims for CQRS PPA DES and Local Incentivised Services Submit enhanced service claims such as immunisations Prepare and submit quarterly claims for services such as Minor Surgery IUCD Wound Care Track rent and service charge claims and liaise with NHS Property Services Ensure all claims have the required documentation

Expense Management Oversee practice expenses and ensure proper documentation Approve and process payments to suppliers and service providers Ensure compliance with expense policies and manage petty cash

Payroll and Pension Administration Manage payroll for all staff and ensure HMRC compliance Set up new employees in payroll and manage records Submit pensions and comply with NHS Pension Scheme requirements

Invoicing and Billing Create and issue invoices for private work room rentals and external services Manage third-party billing and follow up on outstanding payments

Audit and Compliance Prepare financial records for audits Ensure compliance with NHS regulations and standards Implement internal controls to mitigate financial risks

Financial Systems and Process Improvement Manage Xero and other financial systems Review and improve financial processes for accuracy and efficiency Train admin staff on financial procedures as needed

Strategic Financial Support Support practice management in strategic planning and financial modelling Provide financial advice on savings and funding options Assist in preparing business cases for new initiatives

Stakeholder Liaison Serve as financial contact for PCSE NHS England accountants and auditors Liaise with banks suppliers and service providers

Job description Job responsibilities

Financial Planning and Budget Management Develop and manage annual budgets aligned with practice goals Monitor monthly and quarterly budgets identifying variances and implementing corrective actions Conduct quarterly budget reviews and financial forecasting Analyse financial data to support decision-making for operational improvements

Financial Management Oversee day-to-day financial operations using Xero and other accounting platforms Maintain accurate and timely financial records including reconciliation of all income payments and receipts Manage partners drawings and NHS pension schemes Coordinate payroll PAYE and ledger coding with the Managed Payroll Service Oversee bank accounts and liaise with banking providers Maximise income and control expenditure Manage year-end reporting with external accountants Oversee lease and rental agreements and ensure appropriate income tracking

Financial Reporting and Reconciliation Prepare monthly quarterly and annual financial reports for stakeholders Manage PCSE reconciliation monthly Reconcile accounts in Xero ensuring accurate records Track income streams including NHS payments private income grants and teaching income Monitor and analyse KPIs and present forecasts to partners Use Fathom or similar tools for forecasting and scenario planning

Claims and Submissions Submit accurate and timely claims for CQRS PPA DES and Local Incentivised Services Submit enhanced service claims such as immunisations Prepare and submit quarterly claims for services such as Minor Surgery IUCD Wound Care Track rent and service charge claims and liaise with NHS Property Services Ensure all claims have the required documentation

Expense Management Oversee practice expenses and ensure proper documentation Approve and process payments to suppliers and service providers Ensure compliance with expense policies and manage petty cash

Payroll and Pension Administration Manage payroll for all staff and ensure HMRC compliance Set up new employees in payroll and manage records Submit pensions and comply with NHS Pension Scheme requirements

Invoicing and Billing Create and issue invoices for private work room rentals and external services Manage third-party billing and follow up on outstanding payments

Audit and Compliance Prepare financial records for audits Ensure compliance with NHS regulations and standards Implement internal controls to mitigate financial risks

Financial Systems and Process Improvement Manage Xero and other financial systems Review and improve financial processes for accuracy and efficiency Train admin staff on financial procedures as needed

Strategic Financial Support Support practice management in strategic planning and financial modelling Provide financial advice on savings and funding options Assist in preparing business cases for new initiatives

Stakeholder Liaison Serve as financial contact for PCSE NHS England accountants and auditors Liaise with banks suppliers and service providers

Person Specification Qualifications Essential

• AAT or equivalent qualification; finance/business degree desirable.
• Experience in healthcare or NHS financial management.
• Proficient in Xero and Excel.
• Strong analytical, organisational, and problem-solving skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and manage competing priorities.

Desirable

• Experience using Fathom or similar reporting tools.
• Understanding of NHS funding and claims.
• Familiarity with EMIS and healthcare finance systems.

Person Specification Qualifications Essential

• AAT or equivalent qualification; finance/business degree desirable.
• Experience in healthcare or NHS financial management.
• Proficient in Xero and Excel.
• Strong analytical, organisational, and problem-solving skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and manage competing priorities.

Desirable

• Experience using Fathom or similar reporting tools.
• Understanding of NHS funding and claims.
• Familiarity with EMIS and healthcare finance systems.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name

Premier Medical Centre

Address

1st Floor GP Unit

116 Chaplin Road

Wembley

Middlesex

HA0 4UZ

Employer's website

https://www.premiermedicalcentre.nhs.uk/ (Opens in a new tab)

Employer details Employer name

Premier Medical Centre

Address

1st Floor GP Unit

116 Chaplin Road

Wembley

Middlesex

HA0 4UZ

Employer's website

https://www.premiermedicalcentre.nhs.uk/ (Opens in a new tab)