Lead Project Co-ordinator

Information Commissioner's Office; Wilmslow; On-site; GBP 34,000; Full time

Job summary

The Information Commissioner's Office is seeking a dynamic Lead Project Coordinator to ensure project delivery on time and within budget. This role involves working closely with teams to coordinate project execution, manage resources, and maintain effective communication with stakeholders. The ideal candidate will possess strong project management skills and a commitment to excellence in a supportive environment.

Benefits

Civil Service Defined Benefit Pension Scheme Contribution

Qualifications

• Experience in a planning or project support role.
• Experience preparing and presenting agendas, papers, and reports.
• Willingness to work towards a project management qualification.

Responsibilities

• Support project management using Agile methodologies.
• Coordinate tasks and track project progress.
• Maintain project documentation for effective reporting.

Skills

Project Management

Agile Methodologies

Communication

Analytical Skills

Organisational Skills

Education

Project Management Qualification

Tools

Microsoft 365

Job description

Wilmslow

Job Summary

We are seeking a dynamic Lead Project Coordinator to join our team. Reporting into the Project Manager in this role, you will be the driving force behind our project management efforts, ensuring that all projects are delivered on time, within scope, and within budget. You will work closely with cross-functional teams, stakeholders, and clients to coordinate and oversee all aspects of project execution.

The Information Commissioner’s Office (ICO) is the independent regulator of information rights. In a data-driven world, we provide advice, guidance, and support to organisations enabling compliance with their obligations, as well as protecting individuals and their personal data.

As an employer, we are passionate about making a positive difference to the lives and careers of our people, and we empower you to be curious, impactful, collaborative and respectful.

Job Description

Job Description

Lead project coordinators work closely with project and programme managers, assisting them to plan, direct and coordinate defined programmes of work.

The post holder will be critical to the delivery of ICO transformational programmes and strategic projects, providing support to the project management or portfolio office in order to maximise the efficiency and effectiveness of business processes and ensure that appropriate controls are in place to deliver projects successfully and in line with corporate guidelines.

Key Responsibilities

• Day to day support to one or more projects using Agile methodologies, coordinating tasks, tracking progress throughout the project lifecycle, and identifying any issues or risks, escalating as appropriate with recommended options on mitigating actions to take.
• To support the setting of guidelines, principles, and standards for effective project governance.
• Maintain and support the production of project documentation to allow for effective reporting and decision making.
• Communicate with stakeholders and project teams including providing advice and guidance on project delivery best practice.
• Take responsibility for scheduling and organising project and programme meetings, preparing and distributing agendas and papers in advance, recording, and distributing minutes, maintaining action logs, and proactively engaging with stakeholders prior to and following the meetings.
• To help maintain the project and programme risks and issues registers, contributing to the identification of risks and issues, developing response recommendations.
• To monitor the use of resources and budget associated to projects, escalating issues as appropriate
• To provide any additional support required by the project, for example supporting training or familiarisation sessions or requirement gathering.
• Take responsibility for additional project activity where required, such as training, user acceptance testing or requirement gathering.
  
  

Key Responsibilities

• Day to day support to one or more projects using Agile methodologies, coordinating tasks, tracking progress throughout the project lifecycle, and identifying any issues or risks, escalating as appropriate with recommended options on mitigating actions to take.
• To support the setting of guidelines, principles, and standards for effective project governance.
• Maintain and support the production of project documentation to allow for effective reporting and decision making.
• Communicate with stakeholders and project teams including providing advice and guidance on project delivery best practice.
• Take responsibility for scheduling and organising project and programme meetings, preparing and distributing agendas and papers in advance, recording, and distributing minutes, maintaining action logs, and proactively engaging with stakeholders prior to and following the meetings.
• To help maintain the project and programme risks and issues registers, contributing to the identification of risks and issues, developing response recommendations.
• To monitor the use of resources and budget associated to projects, escalating issues as appropriate
• To provide any additional support required by the project, for example supporting training or familiarisation sessions or requirement gathering.
• Take responsibility for additional project activity where required, such as training, user acceptance testing or requirement gathering.
  
  

Person specification

ssential criteria assessed at application stage

• Experience relevant to the role requirements, as described in the role responsibilities and person specification, and accumulated through any combination of academic or vocational qualifications or experience.
• A project management qualification or a willingness to work towards one
• Experience in a planning or project support role.
• Experience preparing and presenting agendas, papers, and reports. statistics, charts etc.
• Excellent knowledge and demonstrable ability of Microsoft 365 applications.
  
  

Essential Criteria Assessed At Interview Stage

• Excellent intellectual and analytical ability, including the ability to analyse and quality check complex information
• Excellent communication skills with the ability to provide clear advice and influence at all levels
• Ability to deal with complex or sensitive situations in a diplomatic and sensitive manner
• Ability to focus on the delivery of outcomes and work under pressure to respond quickly to changing circumstances and tight deadlines
• Strong organisational skills and adept in providing secretariat support for senior meetings
  
  

Alongside your salary of £33,273, Information Commissioner's Office contributes £9,639 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Please visit ico.jobs for full details, including salary and benefits.

Selection process details

Equality, diversity, and inclusion

The ICO is committed to promoting and enhancing equality, diversity, and inclusion. We are focused on developing a workforce that is representative of the communities we serve and together we are building an inclusive workplace where all of our colleagues have the opportunity to make a real difference. We are championing this through our Equality Diversity and Inclusion Board together with a number of staff networks. Read more about our commitment on our website.

If you have a disability or impairment and have difficulty using our online application system, please email the HR team at [e-mail] who can arrange for you to submit an application via an alternative method.

Closing Date

Please submit your CV by 23:59 on Monday 2nd June 2025

We reserve the right to close this vacancy before this date should we receive sufficient applications. Please apply as soon as possible to ensure your application is considered.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Medical

Successful candidates will be expected to have a medical.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : [e-mail]
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]