Personal Assistant

TN United Kingdom; Peterborough; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in Peterborough is seeking an experienced Personal Assistant to provide trusted support to the Managing Director and Board Directors. This role requires exceptional organizational skills and discretion, handling sensitive information with integrity. You will manage the MD's schedule, travel arrangements, and event logistics while maintaining a high level of professionalism. If you thrive in a fast-paced environment and are proactive, this could be your next opportunity.

Qualifications

• Proven experience supporting at Board level.
• High level of professionalism and confidentiality.
• Excellent attention to detail.

Responsibilities

• Coordinate and manage the MD's calendar.
• Organise internal and external events.
• Arrange domestic and international travel.

Skills

Communication

Organizational Skills

Discretion

Proactivity

Attention to Detail

Tools

Microsoft Office

Job description

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We are seeking an experienced Personal Assistant with a proven track record of supporting at Board level. This role requires a proactive, confident, and highly capable individual who is aware, responsive, and able to get stuck in from day one. You will provide seamless and trusted support to the Managing Director (MD), with additional assistance to other Board Directors as required. The role involves managing both professional and personal aspects of the MD's daily schedule, travel, deadlines, and executive responsibilities. Trust and confidentiality are at the core of this position, as you'll handle privileged and highly sensitive information so demands the highest level of absolute discretion.

What you'll be doing:

Diary Management

• Coordinate and manage the MD's calendar, balancing multiple stakeholders and priorities.
• Plan meetings, appointments, and engagements to maximise productivity.

Event Management

• Organise internal and external events aligned with the MD's schedule.
• Manage event logistics, agendas, and communications.

Board Meeting Coordination

• Develop and maintain the annual Board calendar, including meeting schedules, agenda planning, and tracking deadlines.
• Provide timely reminders and follow-up on action items for contributors.
• Collate and prepare presentation materials and pre-read packs.
• Record and circulate meeting actions, and follow up on completion ahead of future meetings.

Travel Management

• Arrange domestic and international travel and accommodation for the MD and Board Directors as required.
• Ensure cost-effective, efficient, and seamless travel coordination.

Confidentiality and Trust

• Uphold the highest levels of discretion, integrity, and confidentiality in all matters.
• Build trusted relationships across the business, acting as a reliable, professional, and composed representative of the MD's office.

These are just the core responsibilities - as you'll be part of a collaborative, fast-moving team, your role will naturally grow and adapt as you settle in and become a trusted part of the business.

Is this you?

We're looking for someone who brings a great mix of experience, confidence, and initiative. You'll need to be proactive, highly organised, and able to work independently with minimal guidance.

You'll also need to bring:

• Proven experience supporting at Board level, ideally in a fast-paced environment
• A high level of professionalism, discretion and confidentiality - someone who can be trusted with sensitive information.
• Strong situational awareness and the ability to take initiative without being prompted
• Excellent attention to detail and pride in the quality of your work
• Great communication and organisational skills, with the ability to manage multiple priorities at once
• Proficiency in Microsoft Office, especially Outlook, PowerPoint, Excel and Word.

You'll be confident under pressure, able to problem-solve on the fly, and resilient when things get busy. You'll also need to be comfortable engaging with senior stakeholders, resolving conflicts diplomatically, and using your influencing skills to get things done.

Our client is committed to creating a respectful and inclusive workplace where everyone has the opportunity to succeed. They aim to foster an environment that values diversity and supports professional growth, so if this sounds like your next role then please get in touch with me on the below to discuss further.