Dynamic Team Assistant — Banking Admin & Travel Support

Paragon Personnel Ltd; Nechells; On-site; GBP 30,000 - 35,000; Full time

Job summary

Paragon Personnel Ltd. is sourcing a Team Assistant for a top investment bank. The role focuses on diary management, calendar coordination, and high-volume administrative support within a busy group.

The candidate will schedule meetings across time zones, manage communications, and assist with travel logistics. A fast-paced, team-driven environment is key, with flexibility for overtime.

Qualifications

• Experience with diary/calendar management.
• Experience in a fast-paced, high-volume environment.
• Strong organisational and prioritisation abilities.

Responsibilities

• Provide diary and calendar management for bankers (Associate level and above).
• Schedule meetings and calls across multiple time zones.
• Handle high volumes of phone calls and emails with timely responses.
• Coordinate meeting room bookings and video conferences globally.
• Arrange complex travel logistics including visas and flights.
• Process expenses and invoices accurately.
• Support day-to-day queries and operational needs.
• Provide phone and holiday coverage when required.

Skills

Diary management

Microsoft Word

Microsoft Excel

Outlook

Time management

Communication

Multi-tasking

Stakeholder management

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Paragon Personnel Ltd. is sourcing a Team Assistant for a top investment bank. The role focuses on diary management, calendar coordination, and high-volume administrative support within a busy group.

The candidate will schedule meetings across time zones, manage communications, and assist with travel logistics. A fast-paced, team-driven environment is key, with flexibility for overtime.