Dynamic Site & Office Operations Coordinator

Build Recruitment Limited; Grays; On-site; GBP 24,000 - 32,000; Full time

Job summary

Build Recruitment Limited is seeking an organised Office & Operations Coordinator for our Chafford Hundred office in Essex. This hands-on role connects the yard, the office and the sites, keeping operatives, vehicles and projects on track in a fast-paced environment.

You should be adept at multi-tasking, problem-solving, and communicating clearly with site teams, drivers and clients. Previous experience in construction or scaffolding roles is highly desirable, with a proactive, calm approach

Qualifications

• Experience in an office coordination, scheduling or operations role, ideally in construction/scaffolding or trades background.
• Strong organisational skills and ability to juggle multiple priorities.
• Construction/scaffolding background desirable.
• Comfortable liaising with site teams, drivers and clients.

Responsibilities

• Handle daily calls, emails and client queries.
• Prepare and distribute daily team sheets, job packs and site notes.
• Confirm jobs with customers and notify site operatives.
• Process pricing enquiries, quotations and chase outstanding quotes.
• Plan daily work schedules for site operatives.
• Allocate operatives to jobs and maintain labour grids.
• Monitor staff availability and leave dates.
• Maintain labour records and agency timesheets.
• Coordinate vehicle servicing, fuel usage and inspections.
• Schedule site deliveries, parking permits and off-hiring.
• Update project management portals and filing.
• Complete weekly project returns and invoice checks.

Skills

Office coordination

Scheduling

Operations

Construction background

Tools

Spreadsheets

Project management systems

Job description

Build Recruitment Limited is seeking an organised Office & Operations Coordinator for our Chafford Hundred office in Essex. This hands-on role connects the yard, the office and the sites, keeping operatives, vehicles and projects on track in a fast-paced environment.

You should be adept at multi-tasking, problem-solving, and communicating clearly with site teams, drivers and clients. Previous experience in construction or scaffolding roles is highly desirable, with a proactive, calm approach