Operations/Logistics Manager - Scaffolding

Build Recruitment Limited; Grays; On-site; GBP 24,000 - 32,000; Full time

Job summary

Build Recruitment Limited is seeking an organised Office & Operations Coordinator for our Chafford Hundred office in Essex. This hands-on role connects the yard, the office and the sites, keeping operatives, vehicles and projects on track in a fast-paced environment.

You should be adept at multi-tasking, problem-solving, and communicating clearly with site teams, drivers and clients. Previous experience in construction or scaffolding roles is highly desirable, with a proactive, calm approach

Qualifications

• Experience in an office coordination, scheduling or operations role, ideally in construction/scaffolding or trades background.
• Strong organisational skills and ability to juggle multiple priorities.
• Construction/scaffolding background desirable.
• Comfortable liaising with site teams, drivers and clients.

Responsibilities

• Handle daily calls, emails and client queries.
• Prepare and distribute daily team sheets, job packs and site notes.
• Confirm jobs with customers and notify site operatives.
• Process pricing enquiries, quotations and chase outstanding quotes.
• Plan daily work schedules for site operatives.
• Allocate operatives to jobs and maintain labour grids.
• Monitor staff availability and leave dates.
• Maintain labour records and agency timesheets.
• Coordinate vehicle servicing, fuel usage and inspections.
• Schedule site deliveries, parking permits and off-hiring.
• Update project management portals and filing.
• Complete weekly project returns and invoice checks.

Skills

Office coordination

Scheduling

Operations

Construction background

Tools

Spreadsheets

Project management systems

Job description

Location: Chafford Hundred, Essex Full-Time Office-Base - Perm or Temp Role

About the Role

We're a busy, established scaffolding contractor looking for an organised and proactive Office & Operations Coordinator to join our team at our Chafford Hundred office. Scaffolding is a fast-paced, deadline-driven industry. You'll be the glue holding the yard, the office, and the sites together, keeping our operatives, vehicles, and projects running like clockwork.

If you're a natural multi-tasker who thrives on structure, enjoys problem-solving, and wants to be part of a hands-on, no-nonsense construction environment, we'd love to hear from you.

What You'll Be Doing

Office & Communications

• Handling daily calls, emails and customer/client queries
• Preparing and distributing daily team sheets, job packs and site notes
• Confirming jobs with customers and notifying site operatives
• Processing pricing enquiries, quotations and chasing outstanding quotes

Scheduling & Labour

• Planning and routing daily work schedules for site operatives
• Allocating operatives to jobs and maintaining labour grids
• Monitoring staff availability, annual leave and licence expiry dates
• Maintaining fortnightly labour availability records and agency timesheets

Fleet & Compliance

• Maintaining driver hours records and ensuring legal compliance
• Coordinating vehicle servicing, maintenance, repairs and cleanliness reporting
• Monitoring vehicle movements, fuel usage and fuel documentation
• Arranging pre-drive checks, site sign-ins and inductions

Site & Equipment Coordination

• Managing hired equipment -allocations, extensions, off-hires and returns
• Booking parking permits, site deliveries and logistics
• Scheduling inspections, sign-off appointments and off hiring site alarms
• Conducting daily yard checks and maintaining yard records

Systems & Admin

• Updating company systems and project management portals
• Maintaining rental, sign-off and quotation trackers
• Filing delivery notes, contractor logs, toolbox talks and inspection reports
• Uploading site photographs and organising project folders
• Completing weekly project returns, invoice checks and deduction processing
• General office administration and operational support as required

What We're Looking For

• Previous experience in an office coordination, scheduling, or operations role (construction, scaffolding, or trades background highly desirable)
• Excellent organisational skills and the ability to juggle multiple priorities
• Strong communication skills,comfortable liaising with site teams, drivers and clients
• Confident using spreadsheets and office/project management systems
• A proactive, calm under pressure approach

What We Offer

• Competitive salary based on experience
• Full time, office-based role in Chafford Hundred
• A key role within a busy, growing scaffolding business
• Supportive team environment

Email [e-mail] for more information