Dynamic Project & Operations Coordinator

Uxbridge Employment Agency; Uxbridge; On-site; GBP 27,000 - 33,000; Full time

Job summary

Uxbridge Employment Agency is seeking a Project & Operations Coordinator in Uxbridge. The role offers £30,000 per year, with negotiable terms based on experience, and is permanent/full-time.

The role involves coordinating people, schedules, suppliers and projects, staying on top of day-to-day admin and adapting to changing priorities while ensuring accuracy across records and documentation.

Qualifications

• Excellent organisational and time-management skills.
• Experience coordinating multiple tasks, projects or schedules.
• Confident prioritising own workload.
• Strong attention to detail and calm under changes.
• Excellent communication across teams and clients.
• Proactive approach to problem solving.

Responsibilities

• Setting up new jobs and maintaining accurate project records and documentation.
• Supporting Project Managers with the coordination of multiple projects.
• Managing schedules, bookings and availability.
• Coordinating internal and external personnel.
• Monitoring deadlines and following up outstanding actions.
• Keeping schedules and project information accurate and up to date.
• Dealing with last-minute changes and finding practical solutions.
• Preparing quotations and updating costs.
• Obtaining quotations from suppliers and subcontractors.
• Raising purchase orders.
• Assisting with invoices, purchasing and cost queries.
• Arranging travel, accommodation and other requirements when needed.
• Maintaining training, qualification and compliance records.
• Preparing and updating project and compliance documentation.
• Liaising with colleagues, clients and suppliers.
• Answering telephone calls and responding to email enquiries.
• Providing general office and administrative support to the wider team.

Skills

Organisation

Time management

Communication

Prioritisation

Microsoft Office

Problem solving

Scheduling

Project coordination

Tools

MS Office

Job description

Uxbridge Employment Agency is seeking a Project & Operations Coordinator in Uxbridge. The role offers £30,000 per year, with negotiable terms based on experience, and is permanent/full-time.

The role involves coordinating people, schedules, suppliers and projects, staying on top of day-to-day admin and adapting to changing priorities while ensuring accuracy across records and documentation.