Dynamic Operations & Admin Coordinator

Dunhillmedical; Sheffield; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Generous annual leave

Pensions scheme

Flexible working (hybrid options)

Staff discounts

Development and wellbeing support

Job summary

The University of Sheffield is seeking an Operations Support Officer to provide general administrative support across the School, acting as a first contact for queries and assisting with travel, purchases and recruitment processes.

You will support senior staff, help plan events, maintain records and assist with compliance and reporting, while delivering high-quality service and teamwork in a busy environment.

Qualifications

• Five GCSEs at Grade C or above including Maths and English.
• Experience providing high quality administrative and business support within a complex organisation.
• Excellent IT skills including knowledge of Microsoft Office and/or Google Drive.
• Excellent communication skills, both written and verbal
• Ability to deal with difficult situations and conversations in a sensitive and confidential manner
• Ability to work flexibly as part of a team, and to show own initiative
• Excellent organisational and time management skills
• Ability to work effectively and accurately to deadlines
• Ability to produce work to a high standard with attention to detail
• Ability to remain calm and maintain high service standards whilst under pressure

Responsibilities

• Act as a point of contact for School enquiries and provide guidance to students, staff, and visitors, directing them as needed.
• Provide general admin support by maintaining and updating records, databases, filing systems and committees.
• Carry out travel and accommodation bookings for the School, ensuring adherence to University policies.
• Perform a variety of financial administrative tasks, including creating requisitions, goods receipting and coding purchasing cards.
• Provide administrative support for recruitment activities, including job postings, application processing, interview coordination, pre-employment checks, onboarding, and maintaining recruitment records.
• Plan and coordinate School events, workshops and meetings to a high standard; manage logistics like room bookings, catering, minutes, parking and accommodations.
• Maintain the School’s Staff Handbook and web pages, ensuring information is accurate and up-to-date.
• Coordinate building maintenance with Estates and Facilities; arrange moves and update access keys.
• Support Health and Safety and Information Management with training records and reporting.
• Provide cross-team support for events, conferences and seminars during peak periods.
• Identify areas for service improvement and raise issues with senior colleagues.

Skills

GCSEs including Math & English

Administrative support

IT skills

Communication skills

Attention to detail

Teamwork

Flexibility

Time management

Education

Five GCSEs (C or above) including Maths & English

Tools

Microsoft Office

Google Drive

Job description

The University of Sheffield is seeking an Operations Support Officer to provide general administrative support across the School, acting as a first contact for queries and assisting with travel, purchases and recruitment processes.

You will support senior staff, help plan events, maintain records and assist with compliance and reporting, while delivering high-quality service and teamwork in a busy environment.