Dynamic Front of House Coordinator for VIP & Events

Paddock; Biggin Hill; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Private Healthcare scheme

Dental Care

4 x Grand Prix Paddock passes per seat

Enhanced maternity/paternity leave

Staff shuttle service

Free healthy snacks

Subsidised canteen in Biggin Hill

25 days annual leave + 8 bank holidays

Training opportunities via in-house L&

Discount on F1 merchandise

Discount at F1 experiences

Perkbox benefit portal

Job summary

Formula 1 is seeking a Receptionist to join the Facilities Management team on a 6 Month FTC at our Media & Technology Centre near Biggin Hill. You will manage front-of-house services, visitor access, calls, emails, and meet-and-greet VIP guests.

Reporting to the Front of House Supervisor, you will support events, catering, room bookings, post handling, and administrative tasks while acting as a Fire Warden and liaising with key stakeholders to ensure seamless service delivery.

Qualifications

• Excellent administration skills.
• Proficient in MS Office.
• Personable with excellent communication skills.
• Ability to multi-task and meet deadlines.
• Strong attention to detail and flexibility.

Responsibilities

• Provide a professional Reception service ensuring courteous and warm welcoming of visitors and staff.
• Offer refreshments to guests and manage storage of personal items.
• Oversee visitor, employee and contractor access passes for the Media & Technology Centre.
• Answer incoming calls and emails promptly; escalate issues as needed.
• Maintain and update the Reception Manual.
• Support Front of House with catering, VIP events, and meeting room setups.
• Book meetings, manage calendars, and liaise with staff and guests.
• Assist with post handling, PO requests, and purchases on P2P system.
• Coordinate with cleaners and service providers; report incidents.
• Act as Fire Warden and develop relationships with stakeholders.

Skills

Administration

MS Office

Communication

Multitasking

Attention to detail

Deadline driven

Flexibility

Tools

MS Office

Job description

Formula 1 is seeking a Receptionist to join the Facilities Management team on a 6 Month FTC at our Media & Technology Centre near Biggin Hill. You will manage front-of-house services, visitor access, calls, emails, and meet-and-greet VIP guests.

Reporting to the Front of House Supervisor, you will support events, catering, room bookings, post handling, and administrative tasks while acting as a Fire Warden and liaising with key stakeholders to ensure seamless service delivery.