Receptionist (13m FTC)

Motorsport Network, LLC; United Kingdom; On-site; GBP 12,000 - 16,000; Part time

Benefits offered by this job

Private Healthcare scheme

Dental Care

4 x Grand Prix paddock passes

Enhanced maternity/paternity leave

Staff shuttle to trains (Biggin Hill)

Snacks in office

Canteen subsidy

25 days annual leave + 8 BH

Training & development

Discounts on F1 merchandise

F1 experiences discounts

Perkbox portal

Job summary

Formula 1 is seeking a Receptionist to join the Facilities Management team on a 13 month fixed term contract. The role is part-time (22.5 hours per week) across Wednesday, Thursday, and Friday, reporting to the Front of House Supervisor.

You will provide professional front of house and related services within our Media & Technology Centre. Key duties include welcoming visitors, handling calls and emails, booking meetings, assisting with VIP events and post activities, and supporting overall

Qualifications

• Experience as a receptionist in a fast paced corporate environment.
• Excellent administrative and MS Office skills are essential.

Responsibilities

• Provide professional front of house and greet visitors warmly.
• Manage visitor, employee and contractor access passes.
• Answer and route phone calls; respond to emails promptly.
• Book meetings and rooms; manage calendars with staff and guests.
• Support catering, VIP events and logistics for meetings.
• Process Purchase Order requests and basic procurement tasks.

Skills

Administration

MS Office

Communication

Multitasking

Attention to detail

Meet deadlines

Flexible

Job description

Are you ready to make your mark in the world of Formula 1?

At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.

Everything you see on screen or at an event comes via our passionate and dedicated people. Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.

Role Overview:

We are looking for a Receptionist to join our Facilities Management team on a 13 month fixed term contract. Reporting into our Front of House Supervisor, you will play an important part of the Facilities Management team, providing professional front of house and associated services to the business. This role is a part time position working across Wednesday, Thursday, and Friday (22.5 hrs per week).

Main Duties and Responsibilities:

• Provide a professional Reception service ensuring courteous and warm welcoming of visitors and staff.
• Offering and providing refreshments to invited guests and providing storage of personal items.
• Manage and oversee visitor, employee and contractor access passes to our Media & Technology Centre in line with internal policies.
• Ensure incoming calls are answered professionally and promptly.
• Ensure incoming emails are answered appropriately and promptly, and any issues escalated to Front of House Supervisor (FS)
• Contribute to the updating and maintenance of the Reception Manual.
• Support and assist (FS) with ad-hoc requests made by Senior Stakeholders, ensuring seamless service delivery, including but not limited to:- Administration, catering, and concierge service for VIP guests.
• Make meeting and room bookings and manage calendar, liaising with staff about changes and guests – Liaise with FS and reception team to ensure these are managed in an efficient and professional manner
• Support FS with Catering and VIP meeting room and event Set-Up.
• Support FS and team with event delivery.
• Support with incoming and out-going post including making DHL and Royal Mail bookings, including diligence on the security of incoming post
• Support FS with timely creation of Purchase Order Requests and subsequent acceptance of Purchase Orders on company ‘Purchase to Pay’ (P2P) system, for M&TC goods and services.
• Make taxi bookings as requested and ensure records are kept up to date including completion of relevant invoices.
• Report building or cleaning issues to facilities team.
• Support and assist FS with the management of catering and stationery together with associated stock control, as well as other ad-hoc purchases.
• Liaise with on-site cleaners and other service providers as required.
• Support and assist FS with departmental administration including but not limited to, credit card and petty cash reconciliation.
• Report all incidents, accidents and significant near misses.
• Create and distribute Race Passes prior to Race Weekends at M&TC.
• Develop and maintain great working relationships with key stakeholders.
• Act as a Fire Warden.

What Are We Looking For?

Experience:

• Previous experience as a receptionist in a fast paced, demanding corporate environment

Knowledge and Skills:

• Excellent administration skills
• Proficient in MS Office
• Personable with excellent communication skills
• Ability to multi-task
• Strong attention to detail
• Ability to meet deadlines
• Flexibility in approach to work

Why join the force behind the sport?

Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will be able to access our amazing benefits:

• Private Healthcare scheme
• Dental Care
• 4 x Grand Prix Paddock passes per season
• Enhanced maternity/paternity leave and other family planning policies
• A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
• Free healthy snacks in our offices
• Subsidised canteen in Biggin Hill, serving breakfast and lunch
• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
• Opportunities to develop and request training for your role via our in-house Learning and Development team
• Discount on F1 merchandise
• Discount at F1’s experiences including F1 Arcade and F1 Drive
• Perkbox benefit portal and more

Division:

Corporate