Documentary Production Coordinator

Authentic Brands Group; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the entertainment licensing sector seeks a full-time Documentary Production Coordinator. This role requires experience in documentary production, excellent organizational skills, and the ability to thrive in a fast-paced environment. Join an Emmy award-winning team that fosters creativity and offers career growth opportunities.

Qualifications

• 1-2 years experience as a documentary production coordinator.
• Strong administrative and organizational skills.
• Ability to multitask and meet deadlines.

Responsibilities

• Issuing and managing NDAs for signature.
• Booking travel arrangements and production equipment.
• Managing US and UK payroll.

Skills

Organizational Skills

Multitasking

Positive Attitude

Tools

Adobe

MS Office

Job description

Authentic is a unified platform that integrates M&A, brand strategy, creativity, and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world’s largest sports and entertainment licensing company, Authentic connects strong brands with best-in-class partners to optimize long-term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including 13,000+ freestanding stores, shop-in-shops, and 400,000 points of sale. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models, and immersive experiences. It creates original marketing strategies to drive the success of its brands across all consumer touchpoints, platforms, and emerging media.

Why Authentic

You’ll have access to extensive resources and scale, leveraging innovative technology within a nimble environment. This isn’t your average day job. If you’re eager to turn ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With some of the brightest minds in retail, marketing, licensing, legal, and more, we are building the intersection of digital and experiential marketing to achieve that mission. We reimagine, evolve, and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive our competitive edge. Our global teams are composed of go-getters who bring unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic also has offices in Los Angeles, Miami, Toronto, Mexico City, London, and Shanghai.

Position: Documentary Production Coordinator

Studio 99 is seeking a full-time Documentary Production Coordinator to join their editorial team at the Marble Arch office, working five days a week. The role is ideal for someone with documentary experience across development, filming, editing, and post-production. The candidate should possess excellent organizational and administrative skills, be comfortable with numbers and logistics, proficient in Excel, able to multitask, and maintain a calm, positive attitude in a fast-paced environment.

This is a great opportunity to join an Emmy award-winning production company with potential for career growth.

Tasks, Duties & Responsibilities

• Issuing and managing NDAs for signature
• Onboarding teams and new starters
• Preparing draft employment and supplier contracts
• Processing invoices: verifying details and obtaining approvals
• Managing talent databases, sourcing and vetting local crew and production teams
• Reconciling expenses, assisting with budgeting, and updating cost managers
• Sourcing locations and obtaining permits
• Creating call sheets and assisting with draft Risk Assessments
• Booking travel arrangements, including taxis, flights, visas, couriers, hire cars, and accommodation
• Booking camera, lighting, digital, motion, and production equipment, including carnets
• Assisting with releases, archive, and music clearances
• Measuring and calculating the carbon footprint of projects
• Attending and assisting on shoots as needed
• Performing general admin tasks such as filing and organization
• Managing data: archiving jobs, assets, and creating logs
• Handling post-production and delivery paperwork
• Managing US and UK payroll
• Diary management: scheduling and preparing for meetings

Must Haves

• 1-2 years experience as a documentary production coordinator on premium feature documentaries and docuseries, covering development, filming, editing, post-production, and delivery
• Strong administrative and organizational skills
• Ability to multitask, plan ahead, and meet deadlines
• Proactive with self-management skills
• Team player with the ability to stay calm under pressure and maintain a positive attitude
• Willingness and desire to learn and progress

Technical Skills / Qualifications

• Experience with Adobe and MS Office software: Word, Excel
• Desired but not essential: experience with Moviemagic
• Desired but not essential: experience with Albert Sustainability

Authentic is an equal-opportunity employer that values diversity and inclusion. We do not discriminate based on gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected statuses.

For accommodations related to disabilities or religious obligations, please contact [e-mail]

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