Documentary Coordinator

Longulf Trading Limited; City Of London; Presencial; GBP 32.000 - 46.000; Jornada completa

Descripción de la vacante

Longulf Trading Limited in London seeks a Documentary Operations Coordinator to support contract execution and timely shipping documentation. You will prepare Bills of Lading, Invoices, Certificates and CoO, and coordinate with global suppliers and customers to ensure smooth shipments.

Ideally 2–3 years in commodities, with strong focus on INCOTERMS, accuracy and timely communication in a busy, multicultural environment. Opportunity to develop within a global trading group.

Formación

• 2–3 years’ experience ideally in commodities.
• Ability to understand contracts and INCOTERMS.
• Good communication skills both written and verbal.
• Ability to multitask and maintain accuracy.

Responsabilidades

• Ensure contract files are received from Trading Team in good order.
• Issue Documentary Instructions / Shipping Instructions on time per Incoterm.
• Coordinate with customers and suppliers worldwide to expedite shipments.
• Enter details into our SAP B1 computer system.
• Review and assist with updating M files and transfer to archive.
• Assist with scanning and archiving old files to M files regularly.
• Update SAP with vessel discharge dates.
• Understand documentary requirements for different countries including legalization/certificates.
• Provide documents to customers on time (Invoice, Bills of Lading, Certificates).
• Present documents to Bank for payment under LC and Documentary Collection.
• Liaise with suppliers and customers throughout the documentation process.
• Monitor shipments and provide regular updates to customers.
• Follow-up on all requests and queries on time.
• Check and pass suppliers' invoices to Accounts for payment.
• Understand Letters of Credit and how they operate.
• Maintain high level of service and teamwork within Longulf.

Conocimientos

Incoterms

Contracts

Communication

Multitasking

Attention to detail

IT skills

Team player

Problem solving

Organisational skills

Commodities experience

Herramientas

SAP B1

Descripción del empleo

Background

Established in 1977, Longulf specialises in supplying Raw Materials and Machinery to meet the needs of manufacturing companies. With a global network of suppliers, we provide services for all aspects of international trading, including marketing, logistics, finance and after-sales support. We provide dependable, responsive and innovative sources for materials and resources that are essential for our customers’ success. For suppliers, we offer a secure and valuable channel into alternative markets and place goods advantageously with competitive pricing.

Overview

To support and assist within the Documentary Operations Team, ensuring contracts are executed in an efficient and timely manner.

Key deliverables (Essential duties and responsibilities)

• To ensure contract files are received from Trading Team in good order
• To ensure Documentary Instructions / Shipping Instructions are issued on time and following relevant Incoterm; FOB, CIF, CFR, FCA etc.
• To co-ordinate with customers and suppliers worldwide; ensuring goods are expedited and shipped on time and in the correct manner
• To be able to enter details into our SAP B1 computer system
• To review and assist with updating of M files and transfer over to archive
• To assist with scanning and Archiving old files to M files regularly
• Update SAP with vessel discharge dates
• To understand documentary requirements for different countries, including Legalization / Certification / Conformity Certificates
• To provide documents to customers on time, which include, Invoice, Bills of Lading, Certificate of Origin, Insurance Certificate, Packing List, Certificate of Analysis
• To present documents to Bank for payment under Letters of Credit and Documentary Collection basis
• Constant liaison between suppliers, buyers, traders
• To monitor shipments and provide regular updates to customers
• Proactively follow-up on all requests and queries on time
• To check and pass suppliers invoices to the Accounts department for payment
• To have a basic knowledge of Letters of Credit and how they operate
• Ensure customers receive a high level of service
• To maintain and improve the working relationship with the relevant departments and to build up the sense of teamwork within Longulf
• To liaise with suppliers and customers throughout the documentation process to ensure that client needs are being met and that Longulf is seen to be meeting them.

Please note:

The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive. This job description is subject to review to ensure that it truly reflects the strategic direction requirements of Longulf.

Job Requirements

• 2 – 3 years’ experience ideally in Commodities.
• Ability to understand Contracts and INCOTERMS.
• Good communication skills both written and verbally.
• Ability to multitask.
• Very good attention to detail.
• Flexible attitude.
• Good computer and information technology skills.
• Highly organized with an aptitude for problem-solving.
• Strong team player and can take responsibility.
• Will fit in well with our multicultural environment.