Document Production Assistant

G2 Legal Limited; City of Edinburgh; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A national law firm in Edinburgh is seeking an experienced Document Production Specialist to join its team. You will produce, edit, and format legal documents while ensuring compliance with firm standards. The ideal candidate has a strong background in document production within a law firm, advanced Word skills, and proficiency in PowerPoint and Excel. This role offers hybrid working, competitive benefits including a bonus scheme, and opportunities for professional development.

Benefits

Hybrid working – 50% office/50% home

Group Life Assurance – 4x salary

Pension matched up to 5%

Bupa Healthcare Scheme

Bonus Scheme – up to 15% of salary

Critical Illness Cover

26-30 days holiday + bank holidays

Cycle to Work Scheme

Travel Loan Scheme

Buy/Sell Holidays

Qualifications

• Previous experience in a document production role within a law firm is essential.
• Advanced skills in Word, including styles and track changes.
• Proficient in PowerPoint and Excel.

Responsibilities

• Produce, edit, reformat and convert documents across various applications.
• Ensure compliance with house style and templates.
• Manage deadlines and communicate with team members on progress.

Skills

Document formatting

Word processing

Attention to detail

PowerPoint proficiency

Excel proficiency

Problem-solving skills

Tools

Word

PowerPoint

Excel

Foxit

Job description

Document Production Specialist – Edinburgh

A large national Scottish law firm is looking for an experienced Document Production Specialist to join its Edinburgh office.

Working across multiple legal teams, you will produce, edit, convert and format documents to a high standard using Word, PowerPoint, Excel and Foxit, ensuring full compliance with firm templates and house style.

Why This Role Could Be Worth Exploring

• Hybrid working – 50% office/50% home
• Beautiful central office near Haymarket
• Group Life Assurance – 4x salary
• Pension matched up to 5%
• Bupa Healthcare Scheme
• Bonus Scheme – up to 15% of salary
• Critical Illness Cover
• 26-30 days holiday + bank holidays
• Cycle to Work Scheme
• Travel Loan Scheme
• Buy/Sell Holidays

Key Responsibilities

• Produce, edit, reformat and convert documents across Word, PowerPoint, Excel and Foxit
• Ensure all work is accurate, well-presented and compliant with S+W house style
• Manage deadlines and communicate with fee-earners and Coordinators on progress
• Handle document-related calls, emails and Teams messages
• Report formatting issues and document faults to IT Support
• Assist with template updates, precedents, client-style formatting and BundleDocs
• Transcribe digital dictation accurately and within set timescales
• Support the PA team with document queries and identify training requirements
• Participate in project work, pilot schemes and software testing
• Provide general ad-hoc document and formatting assistance across the firm

What Experience The Firm is Interested In

• Previous experience in a document production role within a law firm is essential
• Advanced Word skills (styles, TOCs, cross-referencing, track changes)
• Proficient in PowerPoint and Excel
• Strong problem-solving skills, accuracy and attention to detail
• Legal sector experience (desirable)

Interested?

The hiring manager is keen to hire somebody fairly quickly given the demand they have in the tea. Apply today to be considered by sending your CV to Jack Broadley at G2 Legal.