Document Information Manager

Bechtel Oil, Gas & Chemicals Incorporated; Greater London; On-site; GBP 50,000 - 75,000; Full time

Job summary

A leading construction and engineering firm in Greater London seeks a Project Document Manager to lead document management activities for a major aviation project. The ideal candidate will have strong document management experience and advanced proficiency with tools like Aconex and PowerBI. Join a collaborative team that values diversity and innovation in a dynamic work environment. Apply now to contribute to transformational infrastructure projects.

Benefits

Competitive salary

Diversity and inclusion programs

Career advancement opportunities

Qualifications

• Must have project-based experience in document management.
• Must have experience managing and training a document control team.
• Advanced proficiency with Microsoft Office tools required.

Responsibilities

• Establish and control document management for the project.
• Maintain the Enterprise Content Management System (ECMS).
• Train personnel on document management processes.

Skills

Document management

Project coordination

Interpersonal skills

Customer service

Education

Bachelor's degree or higher

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Aconex

PowerBI

Job description

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Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Join us for an extraordinary opportunity
Be part of a major aviation project in the Greater London area, that will redefine the future of air travel and delivery excellence. We’re building a dynamic team to plan and deliver complex, high-impact work, at the heart of one of the region’s most innovative and fast-moving developments.
If you’re motivated, hands-on, and thrive in the energy of large-scale infrastructure and aviation projects, this is your opportunity to thrive and make a real difference. Join a collaborative, fast-paced environment, where ambition, collaboration, and momentum drive success - and play a pivotal role in delivering transformation projects that will shape the future of aviation.
The project scope includes planning, design, integration and delivery of major airfield infrastructure, buildings, systems and associated periphery infrastructure.
Be part of our exciting infrastructure project in the UK—register your interest by applying now!

Job Summary:

Under the direction of the Project Director/Manager, the Project Document Manager will establish, plan, control, and direct the full scope of document/records management program activities for the project.

Major Responsibilities:

Provide document management support to include:

• Maintain the Enterprise Content Management System (ECMS) and support the security model based on project needs, transmit, file, and archive project records for a team in multiple locations.
• It may be required to manage multiple content management systems.
• Plan the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
• Establish a strategy for the execution of tasks outlined in the contract or scope book.
• May supervise a document/records management team
• Development of duties and standards, prepare performance reviews, coach individuals in performance enhancement, and provide input for the ranking process.
• Development of and implementation of the records retention and turnover plans.
• Development and implementation of other project Document Management processes and procedures (communications plan, handover plan, etc.)
• Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
• Support quality assurance audits, internal technical reviews, client reviews, and external audits.
• Manage project access to the ECMS by creating accounts and inviting users, perform associated tasks with ECMS administration, and train others in these tasks.
• Ensure supplier and customer documentation is processed within established schedule standards.
• Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
• Keep abreast of department technologies, techniques, and services that become available.
• Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
• Ensure training and training records for project administrative personnel are current.
• Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.
• Conduct presentations regarding project administration status and work process requirements, both internally and externally.
• Develop and implement the Document Management portion of automation and execution plans to include records and information management, document control, office administration, project closeout, records retention, and the ECMS.
• May develop and monitor project budgets for document management, prepare trend and scope changes as needed, including staffing forecasts.
• Coordinate project close-out activities inclusive of all functional groups represented on project.
• Work in an integrated team (Client, partners, suppliers, and Bechtel).

Education and Experience Requirements:

• Must have project-based experience performing document/records management with a full understanding on the configuration of the ECMS, work processes, and coordination of project workflows with other entities. Experience must have been obtained within the past 10 years.
• Must have recent experience managing and training a document control team.
• Must have advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. (A proficiency test may be required)
• Advanced analytical ability to build and maintain databases and presentations for project and functional management.
• Must be able to organize and prioritize assigned document management scope
• Have strong interpersonal and customer service skills
• Have ability to work flexibly and collaboratively across all levels of the organization
• Organization may be a JV, Consortium, or other blended organization
• Must be flexible and able to accept and quickly adapt to changes in work focus
• Must have the right to live and work in Australia without the need for sponsorship.

Required Knowledge and Skills:

• Bachelors degree or higher
• experience managing a document control program
• experience managing a document management team
• 4+ years’ advanced use of Aconex (Org Admin level preferred)
• Experience using PowerBI and developing reports and dashboards

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, and providing the time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

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As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

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