Document Controller - part time

Confidential; Birmingham; On-site; GBP 21,000 - 30,000; Part time

Job summary

Confidential is seeking a part-time Document Controller to support the management, organisation and distribution of project documentation on a Birmingham-based site. You will ensure records are accurate, accessible and maintained in line with project procedures and quality standards.

In this role you will manage document receipt, filing, version control and transmittals, while coordinating with project managers, engineers and subcontractors to keep documentation up to date and compliant.

Qualifications

• Experience in document control or project administration in construction/engineering.
• Strong organisational skills and attention to detail.
• Proficiency in Office 365 applications (Excel, Word, Outlook).
• Clear written and verbal communication; able to manage priorities.

Responsibilities

• Managing the receipt, registration, filing and distribution of project documents
• Maintaining accurate document control systems and electronic databases
• Ensuring documentation is correctly formatted, version-controlled and issued to relevant stakeholders
• Monitoring document status and following up on outstanding reviews, approvals and comments
• Supporting the preparation and maintenance of document registers and transmittals
• Working closely with project managers, engineers, subcontractors and other project teams
• Ensuring records are stored securely and comply with project procedures and quality standards
• Assisting with the compilation of handover and close-out documentation

Skills

Document control

Project administration

Organisational skills

Microsoft Office

Document management systems

Communication skills

Time management

Tools

Document management software

Job description

Our client, a leading organisation within the construction and infrastructure sector, is seeking a Document Controller for a cpart time contract position (2-3 days / week).

The role will support the effective management, organisation and distribution of project documentation, ensuring records are accurate, accessible and maintained in line with company and project requirements.

Key Responsibilities

• Managing the receipt, registration, filing and distribution of project documents
• Maintaining accurate document control systems and electronic databases
• Ensuring documentation is correctly formatted, version-controlled and issued to relevant stakeholders
• Monitoring document status and following up on outstanding reviews, approvals and comments
• Supporting the preparation and maintenance of document registers and transmittals
• Working closely with project managers, engineers, subcontractors and other project teams
• Ensuring records are stored securely and comply with project procedures and quality standards
• Assisting with the compilation of handover and close-out documentation

Job Requirements

• Experience in document control, project administration or a similar construction or engineering environment
• Strong organisational skills and excellent attention to detail
• Understanding of document management processes, version control and document registers
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook
• Familiarity with electronic document management systems and collaborative project platforms
• Clear written and verbal communication skills
• Ability to manage competing priorities and meet project deadlines
• A proactive and methodical approach to working within a busy project environment