Document Controller /Administrator - 12M Maternity Cover

KONE; Greater London; Vor Ort; GBP 26.000 - 38.000; Vollzeit

Benefits dieser Stelle

Hybrid working

Company pension

25 days leave + BH + volunteering day

Zusammenfassung

KONE is seeking a Document Controller/Administrator to ensure effective communication between contractors and client across Infrastructure and Major Projects. Based at Clapham or Slough, the role involves managing notifications, uploading drawings, and ensuring documents follow client protocols.

You will support project teams with documents to secure progress payments and final accounts, maintain folder structures, and help with admin duties.

Qualifikationen

• Experience in a Document Controller role.
• Desirable: experience working with clients and subcontractors.
• Ability to work on multiple projects.
• Customer focused with solutions orientation.
• Good written and spoken English communication.
• Attention to detail and accuracy.

Aufgaben

• Manage all incoming notifications relating to project queries.
• Management of tender documents associated with project - process & archive in line with customer specific requirements.
• Prepare and upload KONE drawings / documents to customer portals.
• Review document controlling documents from the sales tender documentation to ensure compliance.
• Support Project Managers, Designers, Planners with documents to ensure progress payments / final accounts are collectable.
• Upload documents to customer portals following client protocols.
• Prepare documents to support project manager and operations.
• Provide progress updates on project status and key actions.

Kenntnisse

Document control

Client communication

Multi-project management

Attention to detail

English communication

Tools

Aconex

Asite

EDMS

Maximo

SAP

Salesforce

Jobbeschreibung

As Document Controller/Administrator you will be responsible for ensuring that the communication process between contractors and client are followed. This involves using and monitoring the relevant sites and ensuring that the project team are aware of all incoming communication and submitting the same for outgoing.

This position will be working within Infrastructure and Major Projects and is based at our Clapham or Slough.

Responsibilities and key activities

• Manage all incoming notifications relating to project queries.
• Management of tender documents associated with project - process & archive in line with customer specific requirements.
• Prepare and upload KONE drawings / documents in line with deadlines to customer / portals.
• Review document controlling documents from the sales tender documentation to ensure document controlling compliance and understanding.
• Support Project Managers, Designers, Planners etc. with documents to ensure progress payments / final account are collectable.
• Upload documents to customer portals. Ensuring that the documents follow the client's protocol.
• Prepare documents as required to support project manager and operations.
• Work as part or KONE project team - provide progress updates on project status and key actions.
• Create and manage various internal folder structures for Design, Commercial, Document Control and Site
• Support in managing deadlines of projects, ensure all document control related information is submitted correctly to avoid any financial abatements.
• Work part of a larger team and provide admin and document controlling support in line with manager requests.
• Archive all communications.
• Team cover when needed.
• Depending on office location some travel will be required (2-4 times a month to either our Slough of Clapham office).
• Travel to the Keighley office maybe required.
• Assisting the Admin team periodically.
• Adhoc admin duties.

Skills and Experiences:

• Worked in a similar position as a Document Controller.
• Experience in working with client and subcontractors is desirable.
• Able to work on multiple projects.
• Be customer focused, understanding the needs of customers and the importance of providing solutions to satisfy short and long-term objectives.
• Ability to work effectively in a highly complex, diverse, changing environment, whilst adapting to change and maintaining focus on key business goals and objectives.
• Good communication skills in English both written and spoken.
• Possess good customer service skills.
• Pays attention to detail and accuracy.
• Experience of Aconex, Asite, EDMS is desirable.
• Experience of Maximo, SAP, Salesforce is desirable.
• Excellent problem solving and analytical skills.
• A proactive and forward-thinking team player.
• Willing to continuously learn.

Any training provided will be provided.

What KONE can offer:

• We offer a competitive salary, 25 days + Bank Holidays +1 paid Volunteering Day, Company Pension Scheme, Hybrid Working.
• At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual.
• Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas.
• Sustainability is an integral part of our culture and the daily practice.
• We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized.
• In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Read more on https://kone.com/global/en/careers.html