Document Controller Document Controller

Feilden Clegg Bradley Studios; London; On-site; GBP 25,000 - 45,000; Full time

Job summary

Join a progressive architectural practice as a Document Controller, where you'll support design teams by managing project documentation and ensuring adherence to quality procedures. This role offers an opportunity to develop your skills in document control within a supportive and inclusive environment. You'll work closely with project teams, ensuring efficient registration and tracking of documents while promoting best practices. With a commitment to social and cultural values, this innovative firm provides a collaborative workspace that fosters professional growth and strong social bonds among colleagues. If you have a keen eye for detail and enjoy working both independently and as part of a team, this position is perfect for you.

Benefits

Professional Development Opportunities

Inclusive Working Environment

Social Bonding Activities

Supportive Team Culture

Qualifications

• Experience in document control is ideal, but training can be provided.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Manage project documentation and ensure quality procedures are followed.
• Coordinate with teams to ensure timely and accurate document handling.
• Assist with project administration tasks and maintain confidentiality.

Skills

Document Control

Electronic Document Management Systems (EDMS)

Common Data Environments (CDE’s)

Microsoft Office

Organizational Skills

Attention to Detail

Communication Skills

Education

Experience in Document Control

Knowledge of Design and Construction Industry

Tools

Newforma Info Exchange

CDE Extranet Sites

Job description

We have an exciting new opportunity for a Document Controller to join us and work with our architectural design teams, BIM team and Group Coordinators to provide document control, co-ordination and administrative support.

You will work across multiple projects supporting our teams in managing their project documentation and ensuring everything is following our FCB quality procedures. You will bring along your excellent level of attention to detail as well as first class organisational skills.

While experience within a similar role would be a bonus, we will be able to offer training and development within Document Control so if you have an interest in developing your skills further in this area, we would love to hear from you!

Areas of Responsibility

1. To work closely with the project team to ensure deadlines and expectations are met.
2. To ensure the timely, accurate and efficient registration of incoming and outgoing documents, including drawings, reports, specifications, schedules, RFI’s and other submittals.
3. To accurately file, distribute and track documents for review and comment.
4. To ensure preservation of all drawing and document revisions.
5. To retrieve project documentation as requested by project teams, clients, and other external project team members.
6. To assist in the organisation and co-ordination of drawings and documents in preparation for issuance.
7. To QA check drawings and documents for inconsistencies, ensuring requirements are met prior to issuance.
8. To issue drawings, reports, specifications and schedules to clients, design team members, suppliers, and contractors via the FCB document management system (Newforma Info Exchange).
9. To upload and download drawings and documents from project extranet sites (CDE’s).
10. To liaise with external document controllers to resolve any issues relating to project extranet sites (CDE’s).
11. To prepare, review, and regularly update project document control guides including extranet site (CDE) login details, workflows, troubleshooting mechanisms and key contacts.
12. To be knowledgeable in the make-up and roles of design and construction teams.
13. To be knowledgeable in the life cycle of a drawing and information status's relating to each project phase.
14. To attend project team meetings and contribute as required.
15. To promote FCB quality procedures, filing and document management system (Newforma).
16. To work closely with the Practice Quality Manager to improve document control procedures and develop best practice templates for future use.
17. To assist with other project administration tasks as required.
18. To maintain confidentiality around sensitive information within the terms of each project agreement.
19. When appointed to do so, to assist the project team and BIM Manager in the set-up and management of the project extranet site (CDE).

What you will bring to the role

1. Experience and/or understanding of Document Control would be ideal but training can be provided.
2. Knowledge of design and construction industry considered advantageous.
3. Knowledge and/or understanding of Electronic Document Management Systems (EDMS) and Common Data Environments (CDE’s).
4. Excellent attention to detail.
5. Strong organisational skills (naturally methodical and accurate).
6. Meticulous and calm under pressure.
7. Able to work to tight deadlines.
8. Good at prioritising and managing own workload.
9. Excellent Microsoft Office skills.
10. Good written / verbal communication and interpersonal skills.
11. Enjoys working as part of a team as well as independently.
12. Knowledge of quality standards considered advantageous.

We are a progressive and ethical architectural practice. We design with empathy for the human condition, with science for sustainable outcomes, and with art for crafting beautiful place. The range of our architectural work is extremely broad and includes housing, universities, creative reuse and schools.

With over 40 years of practice, we now have four offices in Bath, London, Manchester and Belfast with around 109 employees and 25 partners. We remain committed to the social and cultural values which underpin our design approach. Our studios are an open and social environment and inspiring places to work, with breaktimes focused on growing strong social bonds. We offer a supportive and inclusive working environment, where professional and personal development is encouraged.

FCBStudios is an equal opportunities employer and welcomes applications from all members of the community.