Document Controller

Prestige Recruitment Specialists; United Kingdom; On-site; GBP 35,000; Full time

Job summary

A leading company in HVAC equipment for various sectors is seeking a Document Controller based in Hull. The ideal candidate will oversee project documentation management and assist in maintaining quality assurance processes. This role requires relevant qualifications and a proactive approach to problem-solving.

Benefits

Pension scheme (5% employee, 3% company)

Life Insurance (4x basic salary)

Medical assistance

Qualifications

• 2 years' experience in Project Engineering for NQF Level 4.
• 3 years' experience in Project Engineering for NQF Level 3.

Responsibilities

• Issue and receive project documentation; maintain Document Register.
• Conduct Quality Control checks before documentation issuance.
• Support the Quality Assurance Manager with audits and complaints management.

Skills

Document Management

Quality Control

Communication

Education

NQF Level 4 Qualification

NQF Level 3 Qualification

Job description

Document Controller

Hull

35k

Client and role ;

Our client is a specialist in the design and manufacture of high integrity heating, ventilating and air conditioning (HVAC) equipment for offshore oil and gas, nuclear, marine, petrochemical, pharmaceutical, process and energy sectors.

The primary function of this Job is to be the interface between the Company and clients with regards controlling the issue and receipt of project related documentation. The Document Controller deals with the issue and receipt of all Project specific documentation and maintaining the Document Register Database. This includes expediting overdue documentation. The post-holder will also be responsible for maintaining the Standard Documents and Templates Register, the filing and archiving of completed Project Files / Folders and were necessary provide assistance in the compilation of Project documents.

The role also includes assisting the Technical & Quality Assurance Manager in the management of the quality system, conducting internal audits, investigating customer complaints, non-conformances and risk management, along with the administration functions of the Quality Department. The role also includes carrying out Quality Control checks prior to dispatch of products, where an independent check is required.

The role holder requires knowledge of the general principles, practices and understanding of the systems, policies and processes of the Company. Work will demand the application of specialist knowledge and have planning and co-ordination content. A consistently high degree of personal responsibility and initiative is required to respond independently to queries and use judgement to deal with daily unforeseen problems and circumstances, with limited guidance. This may also include resolving issues involving other departments or external contacts.

Duties ;

• Set up initial Document Register (SDRS) for new projects using Document Register database
• Issue and receive project documentation and update the Document Register database
• Perform a Quality Control check to ensure all documentation formats meet the requirements of both the Company and the client before issuing for official client review
• Expedite outstanding documents
• Maintain Standard Documents/Templates register
• Maintain completed Project/Job folders and Archive libraries
• Prioritise own workload in order to meet project / business needs
• Deputise for Technical & Quality Manager on matters of quality (in their absence
• Develop and maintain key contacts both internally and externally
• General duties as delegated within the overall range of the post
• To comply with employee duties and responsibilities under health and safety legislation and comply with Company rules as detailed in various health and safety policies and procedures.
• Developing and maintain effective working relationships with key contacts
• Show initiative and ability to help solve document management issues
• Generating ideas for improved work procedures
• Performing work in context of overall department priorities
• Achieve a reliable and acceptable standard of planning and documentation at the first attempt, with minimal input

Experience and Qualifications ;

National Qualification Framework (NQF) Level 4 Qualifications or equivalent which must include:

2 years' experience working in a Project Engineering role

Or

National Qualification Framework (NQF) Level 3 Qualifications or equivalent which must include:

3 years' experience working in a Project Engineering role

Salary

Our client is looking to secure the ideal candidate with an attractive Salary of around 35k per annum this comes with the following Benefits: Pension 5% (Employee) / 3% (Company), Life Insurance x4 basic, medical assistance