Document Controller

Egis Group; Stafford; Hybrid; GBP 27,000 - 45,000; Full time

Job summary

Egis Group is seeking a Document Controller with a hybrid working model. The role involves managing documentation processes, ensuring adherence to quality standards, and collaborating across teams. Ideal candidates should have strong organizational skills and proficiency in MS Office, with a customer-centric approach.

Qualifications

• Experience working in cross-functional teams.
• Proficiency in MS Office including SharePoint, Word, and Excel.
• Ability to work independently and solve problems effectively.

Responsibilities

• Controlling company and project documentation.
• Managing document processes according to established standards.
• Producing document progress reports for senior management.

Skills

Organizational Skills

Time Management

Verbal Communication

Written Communication

Attention to Detail

Tools

MS Office Suite

Document Management Software

Job description

The job description is comprehensive but contains some redundant information and formatting issues that can be improved for clarity and engagement. Here is a refined version:

Job Responsibilities

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and standards
• Sorting, storing, and retrieving electronic and hard copy documents for clients and industry professionals
• Allocating and controlling the document numbering system for all project work
• Managing document processes according to established standards (numbering, formats, issuance, review, dispatch, recording, archiving)
• Maintaining electronic and hard copy documents as required
• Establishing and maintaining Master Document Registers with project teams
• Responding promptly to information requests and support queries
• Producing document progress reports for senior management
• Conducting regular reviews and audits of documents
• Using computer systems to organize and distribute documents within the company
• Assisting in project planning stages
• Sharing documents at key milestones to ensure timely project completion
• Adhering to Health, Safety, and Environmental procedures

Qualifications

• Customer-centric approach and high-quality output delivery
• Experience working in cross-functional teams
• Strong organizational and time management skills, with the ability to handle multiple tasks effectively
• Excellent verbal and written communication skills
• Proficiency in MS Office Suite, including SharePoint, Word, and Excel
• Experience with document management software such as ACC documents (training provided)
• Ability to work independently and solve problems effectively
• Attention to detail and high accuracy in record-keeping
• Professional demeanor with confidentiality awareness
• Legal right to work in the UK or ability to secure it prior to starting

Additional Details

Location: Hybrid working model with willingness to travel across the UK. Office locations are Warrington, Northallerton, and Stafford, with flexible base locations.

Equality, Diversity, and Inclusion: EGIS is an Equal Opportunities employer that values diversity. Applications are assessed based on experience and suitability, fostering an inclusive culture.