Lead Document Controller

ZipRecruiter; Wolverhampton; On-site; GBP 40,000 - 45,000; Full time

Job summary

A leading building services company is seeking a full-time Lead Document Controller in Wolverhampton. This role involves coordinating site administration, managing document processes, and ensuring compliance with ISO standards. The ideal candidate will have strong organizational and communication skills, along with experience in a similar role.

Benefits

Professional Development support

Employee Assistance Program

Health and Wellness programs

Competitive salary

Qualifications

• Experience in on-site administration roles required.
• Excellent organizational and communication skills are essential.
• Full driver's license necessary.

Responsibilities

• Coordinate all site administration duties and manage a team of Document Controllers.
• Set up and develop the common data environment for projects.
• Ensure compliance with company policies and ISO accreditations.

Skills

Organizational Skills

Communication Skills

Team Collaboration

Tools

Microsoft Office 365

Job description

Job Description

Lead Document Controller

Wolverhampton, UK

Full-time, Permanent

Salary £40,000 - £45,000

Operating for over 45 years, this building services company provides complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy.

From design stage to installation and ongoing maintenance of facilities, their valued and highly skilled workforce provides clients with efficient, reliable, and best-in-class service.

A Deloitte Best Managed Company Award winner for eight years running, the company prides itself on being a full building services solutions provider and has successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.

Job Description

• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management.
• Manage a team of Site/Document Controllers
• Contribute to the set up, implementation and development of the common data environment (CDE)
• Allocate projects to Document Controllers
• Conduct training for Site Operatives / Project team
• Carry out Internal Audits on Projects
• Resolve queries related to documents
• Coordinate project folders using SharePoint System
• Manage and control all project information received using appropriate software and client portals
• Assist with site set up and wider responsibilities under the Project Management System
• Co-ordinate meetings, the collation of reports and the follow-up of actions
• Create and maintain a robust filing and archive system
• Ensure full compliance with all company policies and ISO accreditations
• Maintain site records – Weekly Progress Reports
• Assist the Health and Safety team in audit processes and record safety documentation on SharePoint
• Liaise with main contractors and sub-contractors on the provision of documentation
• Take an active role in setting up, implementing, managing and improving the document management process

Qualifications

• Previous experience within a similar, on-site, administration role
• Proficient in using Microsoft Office 365
• Excellent organisational skills and ability to work in a busy environment
• Excellent written and communication skills
• Ability to build rapport with the project team and wider professional team
• Full driver’s license

Additional Information

Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As well as being supported and encouraged to develop your career, the company also offers the following:

• Competitive salary
• Professional Development support
• Employee Assistance Program
• Health and Wellness programs
• Travel around UK sites required; some travel to Ireland may be required