Document Controller

YWCA of Greater Harrisburg; St Albans; On-site; GBP 28,000 - 33,000; Full time

Job summary

A leading Facilities and Maintenance Provider is seeking an experienced Document Controller for a permanent role in St Albans. The successful candidate will manage documentation processes, ensure record accuracy, and collaborate with various stakeholders to uphold organizational standards. This full-time position offers a salary of £28,000, working Monday to Friday.

Qualifications

• Experience in document control or a related field.
• Ability to maintain records accurately.
• Strong communication and collaboration skills.

Responsibilities

• Perform general document control duties and file documents appropriately.
• Review documentation for accuracy before saving.
• Train employees on document access and usage.

Skills

Document Control

Attention to Detail

Organization

Confidentiality

Tools

AssetPro

Job description

Document Controller- FM- 28k- St Albans- Permanent Role

My client a leading Facilities and Maintenance Provider are currently recruiting for an experienced Document Controller to join their team based in St Albans.

Monday to Friday Full time in the Office 8.30-17.30

Main Duties

• General Document Control duties
• File documents in physical and digital records and ensure appropriate storage.
• Check all documentation on the job file for accuracy and completeness prior to saving to Digital logbooks in AssetPro in correct format.
• Review Operative worksheets for updated assets and update the Asset Register on AssetPro accordingly ensuring all information is correctly captured.
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up-to-date.
• Identify remedial work arising from routine maintenance activities.
• Manage the processes around documentation within the organisation.
• Maintain confidentiality around sensitive documentation
• Assist in the preparation of the monthly contract report and ad-hoc reports.
• Manage requests for documentation.
• Train employees on how to use and access the documents.
• Communicate and collaborate with Helpdesk Operators, Operatives and sub-contractors working on contracts.
• Follow company processes and procedures.
• Meet all KPIs measured on a periodic basis.