Document Controller

James Fisher and Sons plc; Bamber Bridge; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading engineering services company seeks a Document Controller to establish and manage a robust document control system. This role involves auditing existing documentation, ensuring compliance, and enhancing customer satisfaction through effective documentation management. Ideal candidates will have engineering sector experience and proficiency in document management software.

Qualifications

• Experience in document control and administration within engineering.
• Proficient in Microsoft Office, especially SharePoint.
• Familiar with GDPR and document security.

Responsibilities

• Conduct audits and implement Document Management System.
• Maintain documentation and highlight areas for improvement.
• Ensure compliance with contractual documentation requirements.

Skills

Attention to detail

Document management

Auditing skills

Communication skills

Tools

SharePoint

Power Automate

Electronic Document Management System

Job description

Document Controller

Full Time, Permanent

Home working with occasional travel to office locations

About James Fisher And Sons Group

James Fisher is a global engineering services company that has evolved from its origins as a ship owner and operator to provide expertise and innovative technology across Energy, Defence, and Maritime Transport. We help our customers deliver on their promises safely, efficiently, and responsibly. With a strong heritage built on our people and innovation, we are embedding sustainability across our business.

Our strategy, cantered around the One James Fisher ambition, aims to build a cohesive engineering service company in the Blue Economy.

• Our Energy Division offers safe, sustainable products and services for oil, gas, and renewables.
• The Defence Division provides underwater systems and life support for defence and commercial diving markets.
• Maritime Transport leads in global maritime shipping and ship-to-ship transfer services.
  
  

Together, we are building a brighter, bolder, and more innovative future.

Job Purpose

We have an amazing opportunity for a Document controller with a keen eye for detail to join James Fisher Renewables The role will define, implement and govern a robust document control system and process within James Fisher Renewables (JFR).

This position will evaluate and continuously improve our company wide and project specific documentation processes and systems, contributing to overall operational effectiveness and compliance with internal and client requirements. The position will also work with and guide the rest of the business to effectively manage their documentation. By maintaining accurate and accessible documentation, the Document Controller will play a crucial role in enhancing customer satisfaction and delivering a superior service experience.

Principal Accountabilities

• Conducting a complete audit of existing documentation to implement a robust Document Management System (DMS) within James Fisher Renewables.
• Maintaining the DMS, continuously assessing and highlighting areas for improvement, and leading change initiatives.
• Ensuring that contractual deliverables relating to Document Control are fulfilled.
• Providing both company wide and project specific document control services.
• Working with the rest of the business to manage documentation.
• Registering and controlling/issuing all project documentation on the chosen DMS with a recorded and traceable audit trail.
• Ensuring checked and approved documentation is always correctly signed off by authorised personnel.
• Managing the structure and permissions setting on the JFR SharePoint System.
  
  

Qualifications And Experience

• Previous document control and administration experience in the engineering sector.
• Proficiency in Microsoft Office applications (e.g. Word, Excel, PowerPoint) with a particular focus on SharePoint Management. Familiarity with Power Automate would be preferable.
• Previous use of an Electronic Document Management System (DMS) system(s).
• Excellent written and oral communication skills and a strong attention to detail
• Ability to rapidly react to requests and expedite information.
• Auditing skills to verify the accuracy and compliance of documents
• Ability to influence at all levels of the organisation
• Experience of maintaining document history and authentication
• Awareness of Document Security and Legal Admissibility
• Awareness of GDPR and compliance
• Experience in reporting and tracking of data
  
  

If this sounds like you and you have experience as a Document Controller in a similar role plus an excellent eye for detail with the ability to implement a new document control process, then we want to hear from you! Apply now!

Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment

You can find out more about James Fisher & Sons group companies and valued behaviours by watching a short film here: We are One James Fisher - YouTube

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce. For more information Click here

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