Document Controller

Complete Security Recruitment; Slough; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Complete Security Recruitment is seeking a Documentation/Project Records Controller to support the Projects Team in collating, updating and distributing project documentation and drawings. You will ensure critical paths are followed, maintain document control portals and assist in producing O&M manuals and test documentation.

The role involves 8:00–16:00 hours, with a mix of 3 days on a live site and 2 days working from home, based in Slough or potentially London Bridge.

Qualifications

• Excellent written and verbal communication skills.
• Good knowledge of MS Office products (Word, Excel, PowerPoint) and IT proficiency.
• Excellent attention to detail.
• Strong problem solving with ability to deliver action plans to resolve issues.
• Ability to work independently as well as part of a team.
• Excellent customer service skills.

Responsibilities

• Identify and track project critical paths; ensure deadlines for tech subs, drawings, method statements, risk assessments, test docs and O&M manuals.
• Manage diaries to give an overview of the projects department planning with PMs.
• Create schedules with start, completion and key programme dates.
• Assist in producing O&M Manuals and test plans/ATP documentation.
• Assist in commissioning handover sheets and ensure timely submission of documents.
• Coordinate documentation to meet critical path requirements with key team members.
• Collate record drawing information and route to CAD and upload to online portals.
• Manage documentation control flow using electronic portals (4Projects, aSite, Conject, BIW, etc).
• Maintain deliverable schedules and ensure the team works from the latest information (technical submissions, drawings, test packs, ATPs, record drawings, O&M manuals).
• Ensure adherence to company procedures and timely completion of forms.
• Support NSI documentation/commissioning documentation and compliance.
• Attend site visits and client meetings when required.

Skills

MS Office

Communication

Attention to detail

Problem solving

Independent worker

Customer service

Tools

Conject

4Projects

SharePoint

Job description

The Role

Providing support to the Projects Team by assisting the site delivery teams in collating, producing, updating, maintaining, submitting, and distributing documentation, drawings project, business specific information.

Duties and Responsibilities

• Ensure critical path for each project is identified and deadlines met, tech subs, drawings, method statements, risk assessments, test documentation, and Operation and Maintenance (O&M) manuals.
• Proactive diary management for keeping an overall view of the projects department diary and planning with PM’s.
• Create schedules of dates with project start, completion and key programme dates.
• Aid in the production of O&M Manuals.
• Aid in the production of documentation for test plans and ATP paperwork and files.
• Aid in the production of commissioning handover sheets.
• Ensure documentation is produced and submitted in line with the critical path for each project and liaise with key team members to ensure deadlines are met.
• Collate record drawing information, ensuring issued to CAD department and returned to the Project Manager and uploaded to online portal.
• Documentation Control flow with site team using Electronic Portals (4Projects, aSite, Conject, BIW, etc).
• Maintain project deliverable schedules and ensuring the Project Team are working to the latest information, ensuring the following information (but not limited to) is maintained:
  • Technical Submissions
  • Drawings
  • Test Packs/ATP’s
  • Record Drawings
  • O&M Manuals
  • Project or Business-related documentation
• Ensure company procedures adhered to and forms completed in time.
• Ensure NSI Documentation/Commissioning Documentation and Compliance.
• Site visits and client meetings attendance as required.

Person Specification

Essential

• Excellent written and verbal communication skills.
• Good knowledge of MS products, word, excel, PowerPoint and confident using IT software.
• Excellent attention to detail.
• Sound problem solving skills and analytical thinking with demonstrable experience of delivering action plans to resolve issue and remedy disputes.
• Ability to work independently as well as part of a team.
• Excellent customer service skills.

Desirable

• Previous experience of working within Fire, Security or Data infrastructure industry.
• Knowledge of on-line Doc-Control Portals (Conject, 4Projects, etc).
• Knowledge of SharePoint.

Working Hours

Working hours are 8 to 4pm

3 days on a live site

2 days from home

or 1 day from home and 1 day in slough or london bridge.