Document Controller

Rosato Recruitment; Sheffield; On-site; GBP 28,000 - 37,000; Full time

Job summary

A leading company in the Mechanical Handling industry seeks a Document Control Officer to manage technical documentation and compliance. This role involves supporting project management, generating reports, and maintaining quality standards. The successful candidate will demonstrate excellent attention to detail, strong data entry skills, and proficiency in document management tools.

Qualifications

• Educated to GCSE level.
• Proficient in MS Office and Adobe Acrobat.
• Experience in document control for engineering projects preferred.

Responsibilities

• Manage the issue and receipt of project documentation.
• Generate reports from TimeControl and assist with procurement.
• Ensure compliance with quality and safety standards.

Skills

Attention to detail

Data entry skills

Communication skills

Proactive in identifying anomalies

Education

GCSE level education

Qualifications in Electronic Records Management

Tools

MS Office

Adobe Acrobat

EPDM or similar EDMS

Job description

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Our client is a market leader in the Mechanical Handling industry. This role provides critical support in technical documentation, information management, security, and TimeControl.

Main duties and Responsibilities:

Document Control

• Assist the Security Controller/Planner to support Project Managers with:
• Manage the project department’s formal issue and receipt of documentation
• Control approval of internal and client comments on documentation
• Receive and review supplier documentation, then issue to relevant projects, ensuring prompt approval
• Maintain accurate numbering of documents and drawings
• Maintain a comprehensive document library
• Create and standardize project-specific document trackers
• Expedite suppliers to ensure timely approval and receipt of final documents
• Assist with maintaining security clearances, training, document destruction, and incident management

TimeControl:

• Generate reports from TimeControl
• Upload timesheets for site employees

General:

• Collaborate effectively with internal and external stakeholders
• Manage travel and accommodation bookings
• Occasional reception and switchboard duties
• Assist with procurement activities
• Align work with Quality Control objectives
• Ensure compliance with Environment, Health, Safety, and Quality Standards

Skills, Knowledge, and Experience:

General:

• Educated to GCSE level
• Proficient in MS Office and Adobe Acrobat
• Attention to detail and accurate data entry skills
• Systematic and disciplined work approach; able to plan and monitor own tasks within deadlines
• Proactive in identifying anomalies
• Excellent verbal and written communication skills
• Qualifications in Electronic Records Management

Desirable:

• Experience with EPDM or similar EDMS
• Background in document control for engineering projects
• Experience in nuclear, defence, or oil and gas industries, handling design documentation