Document Controller

ICDS (UK) Ltd; Reading; On-site; GBP 34,000 - 40,000; Full time

Job summary

A leading construction contractor in Reading is looking for a Document Controller/Site Administrator to support a major new build project. This role involves ensuring efficient site operations through effective document control, administration, and coordination with site teams. The ideal candidate will have proven experience in construction administration, strong organizational skills, and proficiency in document management systems.

Benefits

Annual bonus scheme

Private healthcare

Pension plan

25 days paid annual leave

On-site parking

Qualifications

• Minimum 2 years of administrative experience in the construction industry.
• Proficient with document management systems and Microsoft Office Suite.
• Strong communication and interpersonal skills.

Responsibilities

• Oversee day-to-day office operations and ensure documentation compliance.
• Manage site inductions, workforce registration, and timesheets.
• Coordinate logistics and support project management with reports.

Skills

Organisational skills

Attention to detail

Communication skills

Interpersonal skills

Education

Administrative experience in construction

Tools

Document management systems

Microsoft Office Suite

Job description

Document Controller/ Site Administrator- Reading

Up to £40,000 + Bonus + Benefits

A leading construction contractor is seeking a proactive Document Controller to support the smooth running of a major new build project in Reading. This position plays a key role in ensuring site operations run efficiently through effective administration, document control, and coordination with site teams and subcontractors.

Key Responsibilities

• Oversee day-to-day office operations, ensuring all documentation, processes, and procedures are up to date and compliant
• Manage site inductions, workforce registration, timesheets, and onboarding documentation
• Maintain accurate records of site personnel, training, and timesheets in line with internal systems
• Coordinate logistics including deliveries and plant requirements
• Upload, track, and distribute project documentation, ensuring revisions and approvals are clearly recorded
• Support the site and project management team with regular reports, correspondence, and internal communications
• Assist with monthly reporting and contribute to project handover documentation (O&M manuals, H&S records etc.)
• Provide general office support including printing, filing (physical and electronic), and maintaining supplies and equipment

About You

• Proven administrative experience in the construction industry (minimum 2 years preferred)
• Organised, detail-focused, and confident managing multiple tasks under pressure
• Strong communication and interpersonal skills; able to build positive relationships with internal teams and external stakeholders
• Experience with document management systems and construction reporting tools (e.g., Aconex, Asite, or similar)
• Competent with Microsoft Office Suite (Excel, Word, Outlook)
• Knowledge of workforce and compliance systems (training provided where needed)

What’s on Offer

• Competitive salary up to £40,000 per year
• Annual bonus scheme
• Private healthcare & pension plan
• 25 days paid annual leave
• On-site parking
• Opportunity to join a collaborative and experienced project team on a long-term build