Office Manager / Document Controller - contract until March 2026

TN United Kingdom; Reading; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the construction sector seeks an Office Manager for a project in Shinfield. The role requires strong administration skills and the ability to manage various tasks and documentation. Applicants should have excellent communication skills and experience in the construction industry. This position is on-site, providing a dynamic work environment with opportunities for growth.

Qualifications

• Minimum 2 years’ experience in the construction sector.
• Knowledge in document control using specific software.

Responsibilities

• Manage various admin tasks and document control.
• Provide administrative support to the project team.
• Track site personnel movements for reports.

Skills

Administration

Communication

Multitasking

Education

Level 3 Diploma in Business Administration

Level 2 NVQ in Business Admin

Tools

Aconex

Asite

4Projects

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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Client:

Location:

Reading, United Kingdom

Job Category:

Finance

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EU work permit required:

Yes

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Job Reference:

cfca0532e7e2

Job Views:

3

Posted:

15.05.2025

Expiry Date:

29.06.2025

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Job Description:

Your company

Our client, an established London-based construction company, is currently working on a project in Shinfield. As an office manager, you will require excellent written and verbal communication skills and the ability to build good relationships with the site team and other contractors. You will be expected to take ownership of the tasks and projects set out by your line manager.

Main Roles and responsibilities:

• The office manager role revolves around various admin tasks and document control.
• The role will require uploading documents onto the system following the protocol, creating cover sheets, downloading drawings and documents, tracking the latest revisions and approvals, dealing with rejected documents, etc.
• These tasks will be done using software such as Aconex, Asite, 4Projects.
• Maintaining the structure and filing systems across the project and ensuring the general instructions are followed by all.
• Collating, filing, and scanning all personnel documentation following GDPR.
• Maintaining and tracking site personnel movements for weekly timesheets and reports.
• Responsible for logistics – booking and managing deliveries (various systems).
• Providing administrative support to the project team - general queries, creating various reports, etc.
• Assisting the PM with the development of the monthly progress report (CVR).
• Collecting & collating information and documentation for the H&S department.
• Assisting the Plant/Buying department & storeman with plant, materials, monthly reports, etc.
• Providing monthly environmental reports to PC.
• Issuing weekly reports to PC - H&S site team inspection reports, Toolbox Talks, Briefing Sheets, etc.

Qualifications & job requirements:

• Level 3 Diploma in Business Administration/ Level 2 NVQ in business admin - desirable but not mandatory.
• Strong Administration skills with a minimum of 2 years’ experience in the construction sector.
• Knowledge in document control using software such as Aconex, Asite, 4Projects, Field View, BIM, NEC.
• PC literate with competency in Microsoft Word, Excel, Outlook.
• Knowledge of office management responsibilities, systems, and procedures.
• Ability to multitask and work under pressure.
• Excellent communication skills.

Location: Shinfield, RG2. Parking available on site. 5 days on site.