Document Controller

Balfour Beatty plc; Peterhead; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Smart working up to 40% remote

25 days annual leave (pro rata)

Pension and employee benefits

Job summary

Balfour Beatty plc in Peterhead is seeking a skilled Document Controller to manage project documentation and ensure ISO 19650 compliance within the UKCS Scotland team. You'll coordinate with project teams, designers and subcontractors, maintain the Common Data Environment, and support information management across the project lifecycle with strong attention to detail and confidentiality.

The role offers flexible smart working options with up to 40% remote work where suitable and a competitive

Qualifications

• Experience in a document control role.
• Strong admin and organisational skills.
• Experience with Common Data Environment platforms.
• Understanding of ISO 19650 information management and file-naming standards.
• Basic understanding of Building Information Modelling (BIM).
• Good interpersonal and communication skills.

Responsibilities

• Manage project document control requirements and ensure procedures are followed.
• Maintain compliance with ISO 19650 and file-naming standards.
• Support contractual document control requirements.
• Use internal SharePoint and CDE systems for document control.
• Control documentation from pre-construction through to completion and archiving.
• Coordinate document review workflows with Design Manager and site teams.
• Provide guidance and training on document control and CDE procedures.
• Keep stakeholders informed of documentation issues and maintain an accessible project archive.

Skills

Document control

Administration

Planning

CDE platforms

ISO 19650 knowledge

Communication

Attention to detail

Tools

CDE platforms

Job description

About The Role

Balfour Beatty is looking for a skilled and organised Document Controller to join our UKCS Scotland business in Peterhead. You will manage and control the flow of project documentation, ensuring information remains accurate, current and accessible throughout the project lifecycle. You will work closely with project teams, designers, subcontractors, customers and external suppliers, helping everyone follow the correct document control and Common Data Environment processes. This is an important role requiring discretion when handling sensitive information, a strong eye for detail and a commitment to maintaining high information management standards.

What you'll be doing

As a Document Controller, Your Responsibilities Will Include

• Managing the project's document control requirements and ensuring agreed procedures are fully implemented
• Maintaining compliance with ISO 19650 information management and file-naming standards
• Identifying and supporting contractual document control requirements
• Using Balfour Beatty's internal SharePoint platform and relevant Common Data Environment systems
• Controlling project documentation from pre-construction through to completion and archiving
• Managing document review workflows in collaboration with the Design Manager, site teams, design teams and supply-chain partners
• Ensuring stakeholders receive accurate and up-to-date project information
• Providing guidance, training and support to project teams and subcontractors on document control and CDE procedures
• Keeping Design and Project Managers informed of documentation issues
• Maintaining an efficient and accessible project archive
• Supporting the effective use and continuous improvement of information management systems
• Demonstrating Balfour Beatty's values and maintaining a relentless focus on Zero Harm

Who we're looking for

We're Looking For Someone Who Has

• Previous experience in a document control role
• Excellent administration, planning and organisational skills
• Experience of working with Common Data Environment platforms
• An understanding of ISO 19650 information management and file-naming standards
• A basic understanding of Building Information Modelling
• Good interpersonal and communication skills
• The ability to work collaboratively with operational, design and project teams
• A diligent and methodical approach, with strong attention to detail
• The determination to see tasks through to completion
• The ability to manage confidential and sensitive information appropriately

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us

Benefits

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About Us

From Dunfermline's tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.

We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.

Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment.

Diversity and inclusion

At Balfour Beatty, we want everyone to be able to thrive and achieve their full potential, regardless of their identity or background. We're making great progress through our Value Everyone DEI Action Plan, but we know we've got more to do. Find out more about our values and DEI initiatives.

As a Disability Confident Employer, we ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.

We are committed to our processes being barrier-free and will support adjustments at any stage of the recruitment process. Please let the recruiter for this role know if you require any adjustments.

We're looking to continually improve our recruitment process, so if you have any feedback, please share this with us via [e-mail]