Document Controller

Egis Group; Northallerton; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

An opportunity with a leading company in document control, offering a hybrid work model. The candidate will manage documentation processes, ensuring quality and compliance while working with cross-functional teams. We seek a detail-oriented professional who can handle various tasks, contribute significantly, and thrive in a dynamic environment.

Qualifications

• Experience working in cross-functional teams.
• Ability to work independently.
• High accuracy in record-keeping.

Responsibilities

• Controlling company and project documentation.
• Ensuring all documentation meets formal requirements.
• Responding to information requests promptly.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Attention to detail

Education

Experience with document management software

Proficiency in MS Office Suite

Tools

MS Office Suite

ACC documents

Job description

This job description provides a comprehensive overview of the responsibilities and qualifications required for the document control role. However, it contains some redundancies and inconsistencies in formatting and content presentation. To improve clarity and professionalism, I will streamline the content, remove duplicate points, and ensure consistent use of HTML tags. Here is the refined version:

Job Description

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and standards
• Sorting, storing, and retrieving electronic and hard copy documents for clients and industry professionals
• Allocating and controlling the document numbering system for all project work
• Managing document formats, issuance, review, dispatch, recording, and archiving according to established standards
• Maintaining electronic and hard copy documents as required
• Establishing and maintaining the Master Document Registers in collaboration with project teams
• Responding promptly to requests for information, searches, and support from projects or departments
• Producing document progress reports for senior management
• Conducting regular reviews and audits of documents
• Using computer systems to organize and distribute documents within the company
• Assisting in the planning stages of specific projects
• Ensuring timely sharing of documents to facilitate project completion
• Adhering to Health, Safety, and Environmental procedures

Qualifications

• Customer-centric approach with a focus on high-quality output
• Experience working within cross-functional teams
• Strong organizational and time management skills, with the ability to handle multiple tasks effectively
• Excellent verbal and written communication skills
• Proficiency in MS Office Suite, including SharePoint, Word, and Excel
• Experience with document management software such as ACC documents (training provided)
• Ability to work independently and demonstrate problem-solving skills
• Attention to detail and high accuracy in record-keeping and data management
• Professional demeanor with the ability to maintain confidentiality
• Legal right to work in the UK or ability to secure it prior to starting

Location

Hybrid working model; willingness to travel throughout the UK is required. Office locations include Warrington, Northallerton, and Stafford, with flexible base locations.

Additional Information

Equality, Diversity, and Inclusion

We at EGIS are an Equal Opportunities employer. We value diversity and assess all applications based on experience, suitability, and merit. If you apply, you will be included, listened to, and respected.