Document Controller

Construction, Property and Engineering; Newcastle upon Tyne; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction company in the North East seeks a motivated Document Controller to manage project-related documentation. This role is essential for ensuring compliance and efficiency, supporting project teams through effective document management and distribution. The ideal candidate will have experience in construction and proficiency in document management systems.

Qualifications

• Proven experience as a Document Controller, ideally within a Main Contractor or construction environment.
• Proficiency in DMS like Aconex or SharePoint is preferred.
• Ability to work independently and as part of a team.

Responsibilities

• Administer and maintain the electronic document management system.
• Implement document control procedures and manage document distribution.
• Perform quality checks on all incoming and outgoing documents.

Skills

Document Control Principles

Organizational Skills

Communication

Proactive Problem-Solving

Attention to Detail

Education

Experience as a Document Controller

Tools

Aconex

Asite

Viewpoint for Projects

SharePoint

Microsoft Office Suite

Job description

Job Title: Document Controller

Location: Newcastle upon Tyne / North East England (Site and Office-based)

The Role: Our client is a Main Contractor in the North East, currently building a strong pipeline of commercial buildings across the region. They are looking for a driven Document Controller to manage all project-related documentation, ensuring efficiency, accuracy, and compliance throughout the project lifecycle. This role is crucial to their overall operations, supporting project teams both on-site and in our regional office.

Key Duties and Responsibilities:

• Document Management System (DMS) Administration: Administer and maintain the company's electronic document management system (e.g., Aconex, Asite, Viewpoint for Projects, SharePoint etc.), ensuring all documents are accurately uploaded, classified, and easily retrievable.
• Document Control Procedures: Implement and adhere to established document control procedures, ensuring consistency and compliance with company and project standards.
• Document Distribution: Manage the efficient distribution of all project documentation, including drawings, specifications, reports, RFIs, and submittals, to relevant internal and external stakeholders.
• Version Control: Maintain strict version control for all documents, ensuring the correct and latest versions are always accessible and distributed.
• Quality Checks: Perform quality checks on all incoming and outgoing documents to ensure accuracy, completeness, and adherence to naming conventions and formatting guidelines.
• Correspondence Management: Log and track all project correspondence, including letters, emails, and faxes, ensuring timely responses and proper record-keeping.
• Project Handover Documentation: Assist in the compilation of O&M manuals, health and safety files, and other handover documentation at project completion.
• Reporting: Generate reports on document status, distribution, and overdue items as required by project managers and senior leadership.
• Training & Support: Provide support and training to project teams on document control processes and the effective use of the DMS.
• Archiving: Manage the archiving of completed project documentation in accordance with company policies.
• Communication: Liaise effectively with project teams, clients, consultants, and subcontractors regarding document control matters.

Skills and Experience:

• Proven experience as a Document Controller, ideally within a Main Contractor or construction environment.
• Proficiency in using electronic document management systems (e.g., Aconex, Asite, Viewpoint for Projects, SharePoint or similar) is preferred.
• Strong understanding of document control principles and best practices.
• Excellent organisational skills with a keen eye for detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong communication and interpersonal skills.
• A proactive attitude and problem-solving abilities.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.