Document Controller

Egis; Northallerton; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Egis is seeking a Document Controller in Northallerton, England. The role involves managing documentation for projects, adhering to procedures, and providing high-quality outputs in a cross-functional setting. Applicants must possess strong organizational skills and the right to work in the UK. This position offers hybrid working conditions.

Qualifications

• Ability to handle multiple tasks and prioritize effectively.
• Proficient in using MS Office including SharePoint, Word, and Excel.
• Must demonstrate a professional demeanour and maintain confidentiality.

Responsibilities

• Control company and project documentation and improve procedures.
• Maintain electronic and hard copy documents and produce progress reports.
• Ensure timely sharing of documents to facilitate project completion.

Skills

Customer-centric approach

Organizational skills

Time management skills

Verbal communication

Written communication

Problem-solving skills

Attention to detail

Education

Right to Work in the UK

Tools

MS Office Suite

Document management software

Job description

Egis Northallerton, England, United Kingdom

Document Controller

Egis Northallerton, England, United Kingdom

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Company Description

As one of the world’s leading consultancy, engineering and operating firms, we hold ourselves responsible for today’s biggest challenges - fighting climate change, enabling the digital transition and meeting the needs of growing populations. We do this by designing smart, sustainable infrastructure, transport and buildings, creating a better future for communities everywhere.

Company Description

As one of the world’s leading consultancy, engineering and operating firms, we hold ourselves responsible for today’s biggest challenges - fighting climate change, enabling the digital transition and meeting the needs of growing populations. We do this by designing smart, sustainable infrastructure, transport and buildings, creating a better future for communities everywhere.

Across Europe and Africa, our work is critical to enabling transformation in both mature and emerging markets. Our operations predominantly span the UK, Ireland, Poland, Romania and Ukraine, with some interests in Africa. We deliver impact through consultancy, engineering and operational services that help our clients and communities shape resilient, low-carbon and people-focused environments.

Established in 2012, Omnia Projects is a respected specialist in T&D engineering, project management and technical assurance. With over 110 staff the company has delivered critical infrastructure for clients including National Grid, helping to shape the UK’s evolving energy system.

Omnia Projects brings deep expertise across the full energy project lifecycle, from feasibility and concept design through to commissioning and operation, helping clients navigate the growing complexity of the UK’s energy landscape. The addition of Omnia Projects strengthens Egis’ strategy to deliver a fully integrated service offering in the sector. It enhances capabilities in civil and structural engineering, protection and control and project delivery services for high-voltage substations and overhead line and cable design, creating a broader service offering for clients involved in energy transition and grid modernisation.

Job Description

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
• Allocate and control the document numbering system for all project Work
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintain and manage electronic and hard copy documents as required.
• Establish and maintain the Master Document Registers in cooperation with the Project teams.
• Responds in a timely manner to requests to give information, information searches and general requests for support from the project or department.
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion
• Adhere to Health, Safety and Environmental procedures.
  
  
  

Qualifications

• Customer-centric approach to delivering a high-quality output
• Experience of working in cross functional teams
• strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficient in MS Office Suite, including SharePoint, Word, Excel.
• Ideally experience in document management software packages such as ACC documents but training will be provided.
• Ability to work independently and demonstrate problem-solving skills.
• Attention to detail and a high level of accuracy in record-keeping and data management.
• Professional demeanour and ability to maintain confidentiality.
• Must already have the Right to Work in the UK or be able to secure this prior to commencement of the role.
  
  
  

Location:

Hybrid working but must be willing to travel anywhere throughout the UK.

We have office locations at both Warrington, Northallerton and Stafford but base locations are flexible.

Additional Information

Equality, Diversity and Inclusion

We at EGIS are an Equal Opportunities employer and we recognise the value of a Diverse Organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civil Engineering

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