Document Controller

Insite International; Leeds; Hybrid; GBP 35,000 - 40,000; Full time

Benefits offered by this job

Hybrid working

Permanent contract

Leeds office base

Job summary

Insite International is seeking an experienced Document Controller in Leeds to support a principal contractor on construction projects. The role offers hybrid working with a minimum of two days per week in the Leeds office, and a permanent, full-time contract with a 40-hour week.

You will manage and control project documentation, upload and track drawings and specs, and operate CDE platforms to ensure timely distribution and revision control.

Qualifications

• Minimum experience as a Document Controller in construction.
• Experience using CDE platforms like 4Projects, Aconex, or SharePoint.
• Solid understanding of drawing revisions and document control procedures.
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication.
• Proactive, able to work independently and with project teams.
• Experience assisting with O&M manuals or project handovers is a plus.

Responsibilities

• Manage and maintain project documentation, ensuring accurate recording and accessibility.
• Upload, distribute and track drawings, specs, correspondence, and other documents.
• Operate CDE platforms to manage document workflows and revisions.
• Ensure documents are issued to correct parties per project procedures.
• Monitor document registers and record revisions, approvals, and outstanding information.
• Assist with compiling O&M manuals.
• Provide general project administration support to the team.
• Liaise with internal teams, subcontractors, consultants and stakeholders.
• Support close-out and handover of projects with timely documentation.

Skills

Document control

CDE experience

Communication

Organization

Multitasking

Tools

4Projects

Aconex

SharePoint

Job description

Job Opportunity: Document Controller

Location: Leeds (minimum 2 days per week in the office or out on site, with hybrid working available)

Salary: £35,000 - £40,000 per annum

Hours: 40 hours per week

Contract: Permanent, full-time

About the Role

We are currently seeking an experienced Document Controller to join a leading Principal Contractor, supporting the smooth delivery of construction projects through effective document management and project administration.

This is an excellent opportunity for an organised and proactive individual with previous document control experience within the construction industry. You will play a key role in ensuring project documentation is accurately managed, maintained and distributed, working closely with project teams and other stakeholders.

Based from the Leeds office or out on site for a minimum of two days per week, this role offers hybrid working, providing flexibility alongside the opportunity to collaborate with the wider team.

Key Responsibilities

• Manage and maintain project documentation, ensuring all documents are accurately recorded, controlled and easily accessible.
• Upload, distribute and track drawings, specifications, correspondence and other project-related documents.
• Operate Common Data Environment (CDE) platforms to manage document workflows and revisions.
• Ensure documentation is issued to the correct parties and in line with project procedures.
• Monitor document registers and maintain accurate records of revisions, approvals and outstanding information.
• Assist with the preparation, compilation and collation of Operations and Maintenance (O&M) manuals.
• Provide general project administration support to the project team as required.
• Liaise with internal teams, subcontractors, consultants and other project stakeholders to ensure effective document control.
• Support the close-out and handover of projects, ensuring all required documentation is complete and submitted on time.

About You

• Previous experience working as a Document Controller within the construction industry.
• Experience using CDE and document management systems such as 4Projects, Aconex, SharePoint or similar platforms.
• A good understanding of drawing revisions, document registers and document control procedures.
• Strong organisational skills and excellent attention to detail.
• The ability to manage multiple priorities and meet deadlines in a busy project environment.
• Good written and verbal communication skills.
• A proactive approach, with the ability to work independently and as part of a wider project team.
• Experience assisting with O&M manuals, project handovers or general construction administration would be advantageous.

What's on Offer?

• Competitive salary of £35,000 - £40,000 per annum, depending on experience.
• Permanent, full-time employment.
• 40-hour working week.
• Hybrid working, with a minimum of two days per week based in the Leeds office.
• The opportunity to work with an established Principal Contractor on construction projects.
• A varied role offering the opportunity to contribute to project delivery and develop your experience within the construction sector.