Document Controller

VINCI; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job summary

Omexom is seeking a skilled Document Controller to support BIM and digital delivery across design and construction, ensuring accurate, secure handling of project data and documentation.

You will implement ACC/IMS administration, train ACC Champions, and coordinate with multidisciplinary teams while upholding ISO 19650 standards. A proactive, collaborative mindset is essential in a fast-paced environment.

Qualifications

• Experience implementing document control procedures.
• Experience configuring and managing ACC at administrator level.
• Strong interpersonal and communication skills.
• Able to train and mentor others.
• Experience with ISO 19650 standards.

Responsibilities

• Validate, check, and curate all incoming and outgoing project documentation.
• Maintain container configuration and workflows; fix broken links.
• Maintain user directories, IM protocol, and file naming conventions.
• Respond to ad-hoc requests related to document management/ CDE.
• Establish central site files and registers; collate Operation & Maintenance, H&S, Quality, Environmental, BCAR files.
• Configure and implement change control processes within the CDE.
• Prepare distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data.
• Attend project meetings to engage with the project team and stakeholders on IM matters.

Skills

Document control

Autodesk Construction Cloud

ISO 19650

Stakeholder communication

Tools

Power BI

Job description

To support the BIM and digital delivery department in managing project data and documentation accurately, efficiently and securely across all phases of design and construction. Initiative and problem-solving skills are a must, as are strong interpersonal and communication skills. Possessing experience in implementing document control procedures, setting up, configuring and managing Common Data Environments (ACC) / Information Management System (IMS) at an administrator level. Assisting the Information Manager in providing initial training and ongoing support, assisting on evaluation, selection, and training of ACC Champions, also promoting ongoing deployment of ACC on all projects and assist on setting up of projects in liaison with the Information Manager., Including but not limited to:

• Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
• Maintain Container Configuration & Workflows - Undertake regular checks on file / document links across the system and fix as required. Undertake regular checks of file / document workflows and release / move-on any locked workflows.
• Maintain User Directories, IM Protocol and File naming protocol - Update and maintain the user access matrix, IM and File naming protocols to reflect new projects and users of the system.
• Respond to ad-hoc requests relating to document management/CDE - Provide ad-hoc advice and guidance on use of the system and associated user guides and policy documents.
• Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Configure and implement change control processes within the CDE.
• Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
• Attend project meetings to engage with the project team and stakeholders on documentation and IM matters. The ideal candidate will demonstrate a strong mix of technical Document control expertise, sector-specific experience, and a collaborative approach to project delivery. They will be able to work independently whilst enjoy being part of a friendly, ambitious and growing team., Experience in working in Autodesk Construction Cloud (ACC)
• Advanced understanding of the ISO 19650 standards
• Experience working on projects with large volumes of data and information from multiple sources.
• Ability to communicate effectively with, and educate, all stakeholders
• Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.
• Ability and willingness to train and mentor others.
• Knowledge of file naming conventions and standards
• Organisational, prioritisation, multitasking, and time management skills.
• Analytical thinker, diligent, and self-motivated.
• Excellent document preparation, formatting, and troubleshooting skills.

Desirable Criteria

• Understanding of Building Information Modelling (BIM) in the context of Information Management and Document Control.
• Running stakeholder workshops.
• Process capture and mapping
• Familiarity with Power BI or similar data visualisation tools.
• Strong presentation and facilitation skills.
• Ability to identify and drive process improvement initiatives.

Values In line with Omexom's values, the jobholder must possess the following qualities:

• Team Spirit & Generosity - able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
• Trust and Empowerment - enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
• Integrity and Responsibility - enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
• Innovation & Entrepreneurship - continually strive to improve processes and introduce new initiatives to improve efficiency.