Document Controller

Metlen Energy & Metals Plc; Greater London; Hybrid; GBP 32,000 - 48,000; Full time

Job summary

Metlen Energy & Metals Plc in London Head Office is seeking a Document Controller for a hybrid role to manage project documents across UK renewable energy and construction projects, ensuring correct numbering, filing and timely distribution.

You will work with Engineering, Procurement, Construction, Project Management, Quality, HSE and Planning teams to keep registers current, support document reviews, and coordinate handovers with subcontractors and site teams.

Qualifications

• Degree or diploma in Engineering, Information Management, Business Administration or related field.
• At least five years of document control experience in construction, EPC, renewable energy, infrastructure, power or industrial projects.
• Experience managing documents across several projects and with multiple departments and clients.
• Experience handling document submissions, reviews, revisions, approvals and handover records.
• Proficient with Doc Point, Aconex or New Prodom; familiarity with multiple systems is an advantage.
• Strong Excel, Word, PowerPoint and Adobe Acrobat skills.

Responsibilities

• Set up and maintain project folders, document registers, drawing registers and submission trackers.
• Check document numbers, titles, revisions, naming formats and approval status before submission or distribution.
• Record incoming and outgoing documents and keep registers updated.
• Maintain a clear history of submissions, comments, approvals and resubmissions.
• Ensure documents are easy to find and stored in the correct project folders.
• Follow the document control requirements agreed for each project and client.
• Coordinate with all relevant departments and their document controllers to collect documents and keep submissions on schedule.
• Communicate client document requirements, submission deadlines and review comments to the responsible teams.
• Follow up on missing documents, outstanding comments and overdue resubmissions.
• Work with Engineering and Procurement document controllers to receive current drawings, documents and approval updates.
• Follow agreed submission responsibilities to avoid duplicate uploads and conflicting records.
• Refer technical questions and comments to the responsible department.
• Assist with audits and project handover documentation.
• Prepare weekly and monthly document status reports and dashboards.
• Provide document records for internal and client audits and handover folders.

Skills

Excel

Clear communication

Organisational skills

Attention to detail

Confidential handling

Power BI knowledge

Education

Engineering / Information Management / Business Admin degree or diploma

Tools

Doc Point

Aconex

New Prodom

SharePoint

Power BI

Job description

Job Title: Document Controller
Location: London Head Office – Hybrid

Role Purpose

Manage project documents for assigned UK renewable energy and construction projects. Ensure documents are correctly numbered, recorded, submitted, tracked and shared in line with company and client requirements.

Work with Engineering, Procurement, Construction, Project Management, Quality, HSE, Planning and Commissioning departments and their document controllers. Ensure project teams and subcontractors receive the latest approved documents and that complete records are available for project handover.

Key Responsibilities

1. Document Management

Set up and maintain project folders, document registers, drawing registers and submission trackers.

Check document numbers, titles, revisions, naming formats and approval status before submission or distribution.

Record incoming and outgoing documents and keep registers updated.

Maintain a clear history of submissions, comments, approvals and resubmissions.

Ensure documents are easy to find and stored in the correct project folders.

Follow the document control requirements agreed for each project and client.

2. Document Management Systems

Use electronic document management systems such as Doc Point, Aconex, New Prodom, SharePoint and similar platforms.

Upload, register, update, search for and distribute documents using company and client systems.

Manage document review workflows, transmittals and submission records.

Check that document details and revisions are consistent across different systems.

Monitor outstanding reviews and follow up with the responsible teams.

Support folder setup, user access and system workflows within the permissions provided.

Support document transfers between digital quality tools and client systems when required.

3. Coordination with All Departments

Coordinate with all relevant departments and their document controllers to collect documents and keep submissions on schedule.

Communicate client document requirements, submission deadlines and review comments to the responsible teams.

Follow up on missing documents, outstanding comments and overdue resubmissions.

Work with Engineering and Procurement document controllers to receive current drawings, documents and approval updates.

Follow agreed submission responsibilities to avoid duplicate uploads and conflicting records.

Refer technical questions and comments to the responsible department. Technical preparation, checking and approval remain with the relevant document owners.

4. Client Submissions and Review Tracking

Check that documents are ready for submission and submit them through the agreed client system.

Prepare transmittals and keep evidence of each submission.

Track documents awaiting submission, under review, approved, approved with comments, rejected and resubmitted.

Keep previous review outcomes visible when documents are resubmitted.

Share client comments with the responsible departments and follow up until responses are provided.

Identify reasons for returned or rejected submissions and coordinate corrections.

Highlight overdue documents and review delays to the relevant project leads.

5. Distribution to Site Teams and Subcontractors

Share the latest approved drawings, specifications, procedures and other required documents with site teams and subcontractors.

Check document revisions and whether they are approved for the intended use before issuing them.

Maintain records showing what was issued, when and to whom.

Obtain receipt acknowledgements where required.

Notify teams and subcontractors when documents are revised or replaced.

Support the removal of outdated documents from active use.

Raise missing approvals, conflicting revisions or document errors with the responsible team.

6. Project Reports and Meetings

Prepare weekly and monthly document status reports.

Maintain dashboards showing outstanding submissions, overdue reviews, rejected documents and missing information.

Collect and format construction, quality and other project reports using information provided by the responsible departments.

Ensure report content is checked by the responsible department before issue.

Prepare meeting minutes and track agreed actions when required.

Support project teams with document control guidance and system use.

7. Audits and Project Handover

Provide document records and submission evidence for internal and client audits.

Coordinate the collection of approved drawings, inspection records, certificates, commissioning documents and operation and maintenance manuals.

Compile completion and handover folders in line with client requirements.

Maintain the handover document index and follow up on missing records.

Ensure final project records are complete, organised and easy to retrieve.

Qualifications and Experience

Degree or diploma in Engineering, Information Management, Business Administration or a related subject, or equivalent relevant work experience.

At least five years of document control experience in construction, EPC, renewable energy, infrastructure, power or industrial projects.

Experience managing documents across several projects and working with different departments, clients and subcontractors.

Experience handling document submissions, review comments, revisions, approvals and final handover records.

Practical experience using one or more of Doc Point, Aconex or New Prodom. Experience with several of these systems would be an advantage.

Experience using SharePoint or similar document management systems.

Good understanding of document numbering, naming rules, revision control and review workflows.

Skills and Personal Qualities

Strong Microsoft Excel skills, including formulas, pivot tables, registers and trackers.

Good working knowledge of Word, PowerPoint and Adobe Acrobat.

Strong organisation skills and attention to detail.

Clear written and verbal communication.

Ability to follow up with different teams and meet deadlines.

Ability to manage large numbers of documents across several projects.

Careful handling of confidential information and user access.

Willingness to learn new client systems and document requirements.

Power BI knowledge and document control or EDMS certifications would be an advantage.

Expected Results

Accurate and updated document registers.

Timely submissions and follow-up of outstanding reviews.

Clear records of comments, approvals and resubmissions.

Latest approved documents available to site teams and subcontractors.

Fewer submissions returned because of document control errors.

Complete and organised project handover records.

At METLEN, we combine industrial expertise with a global outlook to help shape a more sustainable future. As a FTSE 100 company listed in London, we operate across the Energy and Metals sectors, with activities spanning five continents and more than 40 countries. In 2025, we recorded consolidated revenue of €7.107 billion and EBITDA of €753 million, supported by a workforce of over 9,000 dedicated individuals.
From integrated energy solutions and renewable technologies to green metallurgy, critical metals and advanced manufacturing, our work addresses some of the most significant challenges facing industry today. Our people make this possible through innovation, teamwork and a commitment to safety and continuous improvement. At METLEN, you can contribute to projects with global reach while developing your skills and helping create lasting value.

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At Metlenwe are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.

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