Document Controller

Foster + Partners; Greater London; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Private medical insurance

Life assurance

Travel insurance

Wellbeing support and coaching

Discount programmes

Catering facilities and social events

Sports activities

Job summary

Foster + Partners in London seeks a Document Controller to support design project delivery by organizing and tracking critical documentation. You will ensure records are accessible, accurate, and aligned with quality standards, enabling seamless collaboration with clients, consultants, and internal teams.

You will register drawings and submittals, liaise with stakeholders, and assist with issue tracking using Newforma and related platforms, gaining exposure to the full project lifecycle in the

Qualifications

• Strong organisational and time-management skills with great attention to detail.
• Confidence communicating with a range of stakeholders.
• Ability to set and achieve deadlines and communicate progress effectively.
• Understanding contract administration processes and handling of project documentation.

Responsibilities

• Manage, organise and track critical project information to support design deliveries.
• Register and maintain drawings, reports, specifications, RFIs, submittals and other doc files in company systems.
• Liaise with internal teams and external consultants on document submissions and updates.
• Assist with timely issuance and tracking of project information using Newforma and related platforms.
• Gain exposure to the full project lifecycle within the AEC industry.

Skills

Organisational skills

Stakeholder communication

Time management

Attention to detail

Tools

Microsoft Excel

Aconex

BIM 360

ProjectWise

Job description

As a Document Controller at Foster + Partners, you will play a vital role in supporting the smooth delivery of design projects by managing, organising and tracking critical project information. Working closely with project teams, you will ensure documents are accurately recorded, accessible and aligned with quality standards, helping to keep collaboration seamless across clients, consultants and internal teams.

This role is ideal if you want to:

• Support document control procedures and workflows to run smoothly across projects.
• Register and maintain drawings, reports, specifications, RFIs, submittals and other project documentation accurately within company systems.
• Liaise with internal teams and external consultants regarding document submissions and information updates where required.
• Assist with the timely issuance and tracking of project information using Newforma and associated third-party platforms.
• Gain exposure to the full project lifecycle within the AEC industry.

What you will bring to the team:

• Strong organisational and time management skills with great attention to detail.
• Confidence communicating with a range of stakeholders.
• Ability to set and achieve deadlines and communicate progress effectively towards meeting those deadlines.
• Understanding contract administration processes and the handling of associated project documentation.
• Good understanding of drawing lifecycles, document control processes and project stages within the AEC (Architecture, Engineering and Construction) industry.
• Working knowledge of tools such as Microsoft Excel and document management platforms such as Aconex, BIM 360 and ProjectWise is desirable.
• Legally entitled to work in the country in which the position is based.

What we offer:

We offer a benefits package designed to help you thrive professionally and personally. This includes:

• private medical insurance for you and your family
• life assurance
• personal travel insurance
• access to a range of wellbeing support, comprising virtual GP services, mental health support and lifestyle coaching
• discount programmes for various retailers
• subsidised catering facilities and host regular social events, and sports activities, for everyone to enjoy.

To support you in building a meaningful career, the practice offers opportunities to develop both your technical and non-technical skills through continuous learning, professional development support, and knowledge sharing and insights from experienced colleagues.

If our designs spark your curiosity and you would like to contribute to solving complex challenges with local and global impact, we invite you to join our team. You’ll be challenged and inspired, collaborating on extraordinary projects in an environment designed to cultivate excellence.

Details on how we process and retain applicant data are set out in our PreHire Privacy Notice.