Document Controller

BAM UK & Ireland; Greater London; On-site; GBP 32,000 - 44,000; Full time

Benefits offered by this job

8 % matched pension contributions

Private healthcare

Life assurance

26 days holiday

2 wellbeing days

1 volunteering day

Personal and professional development

Job summary

Ferrovial BAM Joint Venture is recruiting a Document Controller to join the HS2 Track Infrastructure project, based at London Euston. The role requires proven document control experience, strong EDMS skills and a track record of managing Asite environments.

You will support project teams, ensure regulatory compliance and maintain a single source of truth for documentation. Ideal candidates have hands-on experience with Asite, EDMS platforms and construction project document control.

Qualifications

• Proven experience in document control within construction or engineering sectors.
• Hands-on experience with Asite (System Admin).
• Strong communication and organizational abilities.
• Experience with EDMS platforms.
• Familiarity with EB and ProjectWise.

Responsibilities

• Maintain and update project documentation in compliance with company standards.
• Ensure accurate filing, retrieval, and distribution of documents across teams.
• Monitor document workflows and approvals within EDMS systems.
• Act as the primary point of contact for EDMS-related queries.
• Configure and manage document control settings in Asite and other platforms.
• Train and mentor new starters on document control processes and EDMS systems.
• Provide ongoing support to project teams on document management best practices.
• Ensure all documentation meets regulatory and project requirements.
• Conduct periodic audits to maintain data integrity and compliance.
• Liaise with internal teams, contractors, and clients to ensure smooth document flow.
• Support project managers with reporting and document status updates.
• Work across multiple platforms and systems to ensure consistency of data.
• Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.

Skills

EDMS proficiency

Asite (System Admin)

Microsoft Office

Data management

Communication

Tools

Asite

Power BI

ProjectWise

Job description

Building a sustainable tomorrow

Ferrovial BAM Joint Venture has a strong track record of delivering major UK infrastructure projects on time and within budget. Since first partnering in 2010 on Crossrail as BFK, they have successfully delivered key projects including Farringdon Station, the Silvertown Tunnel, and multiple HS2 contracts through Fusion JV and EKFB. We are now recruiting a Document Controller to join the HS2 Track Infrastructure project working out of the project offices at London Euston with a proven track record in managing and maintaining document control processes. The ideal candidate will have strong experience in document control, be highly skilled in Electronic Document Management Systems (EDMS), and possess excellent communication and organizational abilities.

Key Responsibilities

• Maintain and update project documentation in compliance with company standards.
• Ensure accurate filing, retrieval, and distribution of documents across teams.
• Monitor document workflows and approvals within EDMS systems.
• Act as the primary point of contact for EDMS-related queries.
• Configure and manage document control settings in Asite and other platforms.
• Train and mentor new starters on document control processes and EDMS systems.
• Provide ongoing support to project teams on document management best practices.
• Ensure all documentation meets regulatory and project requirements.
• Conduct periodic audits to maintain data integrity and compliance.
• Liaise with internal teams, contractors, and clients to ensure smooth document flow.
• Support project managers with reporting and document status updates.
• Work across multiple platforms and systems to ensure consistency of data.
• Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.

What do you bring to the role?

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to manage large volumes of documentation accurately and efficiently.
• Ability to create formulas and macros in Microsoft Excel
• Experience with Power BI (considered a bonus).
• Excellent communication and interpersonal skills.
• Strong attention to detail and organizational ability.
• Ability to work under pressure and meet deadlines.
• Strong experience in document control within construction, engineering, or related sectors.
• Strong knowledge of EDMS platforms.
• Essential: Hands-on experience with Asite (System Admin).
• Desirable: Familiarity with EB and ProjectWise.
• Certification in Document Control or EDMS systems (advantageous).
• Experience in large-scale infrastructure or construction projects.
• Previous experience on HS2 projects (highly advantageous).

What’s in it for you?

• Competitive salary
• A wide range of family-friendly policies
• 8 % matched pension contributions
• Private healthcare
• Life assurance
• 26 days holiday
• 2 wellbeing days
• 1 volunteering day
• Personal and professional development

About BAM

Building a sustainable tomorrow. That’s our mission and our promise at BAM. It’s how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe. We strive to create an environment where everybody feels welcome and valued. We’re on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at anytime you feel you may need any reasonable adjustments, do not hesitate to speak with one of our team, and we will do our best to support you.